Strategic Executive Assistant to COO & CSO

Codan Forsikring; Los Angeles (CA); On-site; USD 85,000 - 95,000; Full time

Benefits offered by this job

Medical, Dental, and Vision

401(k) match and retirement contrib.

Paid vacation and sick days

Free parking or LA Metro pass/bike/wk

Job summary

The Broad in Los Angeles seeks an Executive Assistant to provide high-level support to the Chief Operating Officer and Chief Strategy Officer. The role covers calendar management, travel arrangements, communications, and project coordination in a dynamic museum environment.

Responsibilities include drafting executive communications, coordinating cross-team initiatives, supporting board meetings, and maintaining confidential files with a strong attention to detail and sound judgment.

Qualifications

• At least 5 years of experience supporting senior executives in a fast-paced environment.
• Excellent judgment and discretion, with the ability to handle sensitive and confidential information.
• Strong written and verbal communication skills, including preparing polished correspondence for senior leaders and Board members.
• Advanced PC skills including calendar management in Outlook, tracking in Excel, and presentations in PowerPoint.

Responsibilities

• Provide high-level administrative support to the COO and CSO and anticipate their needs.
• Manage calendars, meetings, travel, deadlines, and PTO requests across reports.
• Attend planning meetings to take notes on themes and follow-up action items; track status of actions.
• Maintain executive and project calendars; provide concise status summaries for initiatives across teams.
• Draft emails and communications for the executives, ensuring consistency and professionalism.
• Coordinate Board meetings, logistics, materials, and follow-up actions.

Skills

Calendar management

Executive support

Communication

Time management

Discretion

Project coordination

Tools

Outlook

Excel

PowerPoint

Job description

The Broad in Los Angeles seeks an Executive Assistant to provide high-level support to the Chief Operating Officer and Chief Strategy Officer. The role covers calendar management, travel arrangements, communications, and project coordination in a dynamic museum environment.

Responsibilities include drafting executive communications, coordinating cross-team initiatives, supporting board meetings, and maintaining confidential files with a strong attention to detail and sound judgment.