Executive Events & Facilities Assistant

Colburn School; Los Angeles, Northern (CA, KY); Hybrid; USD 44,000 - 50,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

403(b) retirement plan

Paid time off

Job summary

Colburn School in Los Angeles, CA seeks an Events Administration Assistant / Executive Assistant to support the GM and VP, Events & Facilities with calendar management, travel planning, and executive communications. You will organize outreach, coordinate internal and external relations, and handle confidential matters with discretion.

The role requires exceptional organization, proactive problem-solving, and the ability to manage multiple priorities in a fast-paced, mission-driven environment.

Qualifications

• Minimum three years administrative assistant or related experience.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat.
• Extremely strong organizational skills with the ability to handle multiple tasks with attention to detail.
• Strong written and verbal communication; ability to handle confidential information discreetly.
• Ability to work independently on projects from conception to completion and under pressure.

Responsibilities

• Manage GM & VP, Events & Facilities calendars and travel arrangements.
• Coordinate event production support and facilities coordination.
• Draft letters, meeting materials and confidential correspondence.
• Act as liaison with internal departments and board committees; schedule meetings.

Skills

Executive support

Calendar management

Travel planning

Discretion

Communication

Tools

Microsoft Office

Adobe Acrobat

Job description

Colburn School in Los Angeles, CA seeks an Events Administration Assistant / Executive Assistant to support the GM and VP, Events & Facilities with calendar management, travel planning, and executive communications. You will organize outreach, coordinate internal and external relations, and handle confidential matters with discretion.

The role requires exceptional organization, proactive problem-solving, and the ability to manage multiple priorities in a fast-paced, mission-driven environment.