Executive Events & Facilities Assistant

The Colburn School; Los Angeles (CA); On-site; USD 91,693,000 - 103,155,000; Full time

Job summary

The Colburn School is seeking an Events Administration Assistant / Executive Assistant to provide executive support to the GM and VP, Events & Facilities. The role involves organizing executive outreach, coordinating travel, and managing complex calendars in a fast-paced, mission-driven environment.

Ideal candidates will be highly organized, creative, and able to work independently on projects, with strong written and verbal communication skills and discretion handling confidential matters.

Qualifications

• Minimum three (3) years administrative assistant or related experience.
• Strong written and verbal communication skills.
• Excellent organizational skills with ability to juggle multiple priorities.

Responsibilities

• Manage active calendar of appointments for the GM & VP, Events & Facilities.
• Coordinate travel plans, itineraries, and agendas; assist with event production.
• Prepare correspondence and documents; handle confidential matters with discretion.
• Serve as liaison between senior management and internal departments; ensure timely approvals of documents.

Skills

Organizational skills

Written and verbal communication

Interpersonal skills

Discretion with confidential matters

Independent project work

Problem-solving

Tools

Microsoft Office

Adobe Acrobat

Job description

The Colburn School is seeking an Events Administration Assistant / Executive Assistant to provide executive support to the GM and VP, Events & Facilities. The role involves organizing executive outreach, coordinating travel, and managing complex calendars in a fast-paced, mission-driven environment.

Ideal candidates will be highly organized, creative, and able to work independently on projects, with strong written and verbal communication skills and discretion handling confidential matters.