Strategic Executive Assistant to 2 C-Suite Leaders

Exclusive Resorts LLC.; Denver, Northern (CO, KY); Hybrid; USD 80,000 - 95,000; Full time

Benefits offered by this job

Hybrid schedule

Job summary

Exclusive Collective is seeking an experienced Executive Assistant to support the Chief Marketing Officer and a senior executive. The role requires discretion, proactive calendar management, travel coordination, and strong collaboration across teams to keep priorities moving forward.

You will anticipate needs, manage complex schedules, prepare for leadership meetings, and help create efficient processes that enable executives and their teams to operate at peak effectiveness—often across

Qualifications

• 5+ years of experience supporting senior executives.
• Experience supporting multiple executives strongly preferred.
• Exceptional calendar management and organizational skills.
• Outstanding written and verbal communication.
• Strong judgment and the ability to handle highly confidential information with discretion.
• Proactive mindset with the ability to anticipate needs and solve problems independently.
• Exceptional attention to detail without losing sight of the bigger picture.

Responsibilities

• Manage complex and dynamic calendars for two senior executives, balancing internal priorities, external relationships, travel, and personal commitments.
• Gatekeeper of executive time; understand priorities and make informed scheduling decisions.
• Anticipate scheduling conflicts and resolve them proactively.
• Coordinate meetings across senior leadership, internal teams, business partners, and external stakeholders.
• Ensure executives are prepared for meetings with the right context, materials, and information.
• Coordinate domestic and international travel, including flights, accommodations, and itineraries.
• Create clear itineraries and anticipate logistical needs before they arise.
• Respond calmly when plans change.
• Coordinate leadership meetings, off-sites, presentations, events, and other key moments.
• Prepare agendas, briefing materials, presentations, and supporting documents.
• Capture key decisions, action items, and follow-ups; ensure commitments move forward.
• Maintain visibility into deadlines and remind stakeholders of upcoming deliverables.
• Draft and coordinate executive correspondence with appropriate tone and audience.
• Build relationships across the organization to solve problems and keep work moving.
• Handle sensitive information with exceptional discretion.
• Support special projects, events and cross-functional priorities as needed.
• Help create systems and processes that improve efficiency across executives and teams.
• Manage expenses, invoices, and administrative documentation.
• Step into unexpected needs with a solutions-oriented mindset.

Skills

Executive support

Calendar management

Travel logistics

Communication

Discretion

Problem solving

Microsoft Office

Job description

Exclusive Collective is seeking an experienced Executive Assistant to support the Chief Marketing Officer and a senior executive. The role requires discretion, proactive calendar management, travel coordination, and strong collaboration across teams to keep priorities moving forward.

You will anticipate needs, manage complex schedules, prepare for leadership meetings, and help create efficient processes that enable executives and their teams to operate at peak effectiveness—often across