Executive Assistant to CMO & Marketing Leaders (Hybrid SF)

Career Group; San Francisco (CA); Hybrid; USD 120,000 - 130,000; Full time

Benefits offered by this job

100% employer-paid medical, dental, &

Annual discretionary bonus

Hybrid work model: 3 days in office, 2

Job summary

Career Group in San Francisco is seeking an experienced Executive Assistant to directly support the Chief Marketing Officer, two Managing Directors, and a Director within the Sales & Marketing team. You will be a trusted partner to senior leaders, handling complex calendars, travel, meetings, budgeting, and cross-functional coordination.

The role requires 5+ years of EA experience, a Bachelor’s degree (or equivalent), strong discretion, and the ability to thrive in a fast-paced environment.

Qualifications

• 5+ years of administrative or Executive Assistant experience supporting multiple senior leaders.
• Experience within financial services, asset management, sales, or marketing is a plus.
• Strong calendar management, travel coordination, meeting, and expense experience.
• Excellent organization, attention to detail, and follow-through.
• Strong judgment, discretion, and professionalism when handling sensitive information.
• Proactive and resourceful, with the ability to anticipate needs and solve problems independently.

Responsibilities

• Manage complex and frequently changing calendars across multiple senior leaders on a marketing team.
• Coordinate domestic and occasional international travel, including itineraries and changes.
• Own expense reports, invoice processing, and other administrative workflows.
• Coordinate meetings from start to finish, including rooms, technology, catering, materials, and follow-up.
• Support client, prospect, intermediary, and internal meetings.
• Serve as a professional point of contact for internal and external stakeholders.
• Anticipate executive needs and proactively resolve scheduling, travel, and administrative challenges.
• Support conferences, trade shows, client events, team activities, and other Sales & Marketing initiatives.
• Partner with other administrative professionals across the firm on executive schedules, meetings, and events.
• Assist with special projects and evolving team priorities.

Skills

Calendar management

Travel coordination

Expense processing

Meeting coordination

Stakeholder communication

Proactive problem solving

Education

Bachelor’s degree or equivalent

Tools

Outlook

Word

Excel

PowerPoint

Teams

AI tools

Job description

Career Group in San Francisco is seeking an experienced Executive Assistant to directly support the Chief Marketing Officer, two Managing Directors, and a Director within the Sales & Marketing team. You will be a trusted partner to senior leaders, handling complex calendars, travel, meetings, budgeting, and cross-functional coordination.

The role requires 5+ years of EA experience, a Bachelor’s degree (or equivalent), strong discretion, and the ability to thrive in a fast-paced environment.