Hybrid Executive Assistant to C‑Suite Leaders

Medidata Solutions; New Jersey; Hybrid; USD 80,000 - 106,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Life Insurance

Disability Insurance

401(k) Matching

Family Leave

PTO

10 Paid Holidays

Job summary

Medidata Solutions is seeking an Executive Assistant to support executives in a fast-paced, hybrid role. The position involves managing complex calendars, travel arrangements, and handling confidential information with discretion in a NY area setting.

The ideal candidate has at least five years of EA/Office Manager experience and proficiency with Google Apps and Concur, delivering proactive, detail-oriented support to ensure executive productivity.

Qualifications

• Minimum of five year's experience as an Executive Assistant, Assistant to a C-level Executive, or Office Manager
• Work with confidential information
• Proficiency in Google Apps (Office Apps), Concur, and other technology solutions
• Responds to management direction/ solicits feedback to improve performance
• Proactive and demonstrates initiative
• Demonstrates accuracy and thoroughness; monitors own work to ensure quality
• Ability to multitask effectively
• Strong interpersonal skills, ability to work in a team environment when required; high degree of tact

Responsibilities

• Manage calendars for executives with complex schedules
• Anticipate needs, identify potential challenges, and independently develop solutions
• Excel in a fast-paced Sales environment, effectively manage multiple priorities
• Sales & Stakeholder Support: Understand the urgency and pace of a Sales organization while building strong relationships
• Organization & Attention to Detail: Maintain a high level of organization, accuracy, follow-through, and attention to detail
• Travel & Expense Management: Coordinate domestic and international travel and accurately process expenses
• Professionalism, Discretion & Accountability: Handle confidential information with discretion, remain calm and solutions-oriented under pressure
• Meeting & Office Support: Plan and execute on-site and off-site meetings, dinners, and events

Skills

Work with confidential information

Responds to management direction/solic

Proactive and demonstrates initiative

Demonstrates accuracy and thoroughness

Ability to multitask effectively

Strong interpersonal skills and tact

Tools

Google Apps

Concur

Job description

Medidata Solutions is seeking an Executive Assistant to support executives in a fast-paced, hybrid role. The position involves managing complex calendars, travel arrangements, and handling confidential information with discretion in a NY area setting.

The ideal candidate has at least five years of EA/Office Manager experience and proficiency with Google Apps and Concur, delivering proactive, detail-oriented support to ensure executive productivity.