Ophthalmology Operations Coordinator

tulanectsi; New Orleans (LA); On-site; USD 52,000 - 68,000; Full time

Job summary

Tulane CTSA's Ophthalmology department in New Orleans seeks a Senior Administrative Assistant to coordinate day-to-day operations and provide high-level administrative support to senior staff and physicians.

The role includes calendar management, travel arrangements, credentialing assistance, and processing invoices, while maintaining departmental files and coordinating clinic sites including the Optical Shop.

Qualifications

• Experience coordinating academic faculty appointments.
• Strong administrative and clerical capabilities.
• Ability to manage calendars, scheduling, and travel arrangements.

Responsibilities

• Coordinate day-to-day functions of the Ophthalmology department.
• Provide administrative support to senior staff and physicians.
• Answer phones, schedule meetings, and maintain calendars.
• Process invoices and track expenditures.
• Maintain department files and handle patient interactions.
• Arrange travel for faculty and coordinate department run clinical sites (e.g., Optical Shop).
• Serve as liaison among faculty, clinical leadership and admin offices.

Skills

Administrative support

Clerical duties

Scheduling

Travel arrangements

Facilitating meetings

Interpersonal skills

Job description

Tulane CTSA's Ophthalmology department in New Orleans seeks a Senior Administrative Assistant to coordinate day-to-day operations and provide high-level administrative support to senior staff and physicians.

The role includes calendar management, travel arrangements, credentialing assistance, and processing invoices, while maintaining departmental files and coordinating clinic sites including the Optical Shop.