Executive Assistant to City Leaders - Strategic & Private

City of Seattle; Seattle (WA); On-site; USD 83,000 - 92,000; Full time

Job summary

The City of Seattle is seeking an Executive Assistant to provide high-level administrative and operations support to the Chief of Staff, General Counsel, and Director of Public Safety within the Mayor’s Office. The role emphasizes managing complex calendars, coordinating meetings, and producing materials with discretion in a fast-paced political environment.

You will support daily operations, maintain calendars, prepare for meetings, and handle sensitive information for senior leaders and a wide

Qualifications

• Experience providing complex administrative support to an individual or team in a political or governmental setting.
• Strong interpersonal skills across diverse stakeholders, including executives, staff, constituents, and partners.
• Self-motivation, proactive problem-solving, and ability to work with minimal supervision.
• Excellent organizational skills with attention to confidentiality and sensitive information.

Responsibilities

• Handling the administrative functions for the 3 leaders.
• Maintaining complex calendars, including last-minute scheduling changes and prioritizing high-priority tasks.
• Coordinating and preparing for meetings: collecting documents, research, logistics, room bookings, refreshments, materials.
• Tracking time-sensitive requests, producing materials and presentations, and coordinating deliverables.
• Onboarding and offboarding of Mayor’s Office staff; setting up workspace and coordinating first-week agendas.
• Drafting agendas, taking minutes, and following up on action items for committees and workgroups.
• Confidential handling of personnel and attorney-client privileged communication.
• Assisting with special projects and operational needs.

Skills

Calendar management

Executive support

Communication skills

Discretion

Political environment

Tools

Microsoft Office

Job description

The City of Seattle is seeking an Executive Assistant to provide high-level administrative and operations support to the Chief of Staff, General Counsel, and Director of Public Safety within the Mayor’s Office. The role emphasizes managing complex calendars, coordinating meetings, and producing materials with discretion in a fast-paced political environment.

You will support daily operations, maintain calendars, prepare for meetings, and handle sensitive information for senior leaders and a wide