Executive Assistant to CEO & Office Operations

Downtown Seattle Association; Seattle (WA); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Medical/Dental/Vision Coverage

Life Insurance

Paid Vacation

Sick Leave

Remote workdays

401(k) Matching

Job summary

Downtown Seattle Association (DSA) seeks an Executive Assistant to provide high‑level administrative support to the President & CEO and the Executive Office. You will manage complex calendars, coordinate high‑impact meetings, prepare briefing materials, and handle travel logistics, communications, and follow‑up with board members and stakeholders.

Ideal candidates are highly organized, discreet, and collaborative, with 5+ years in senior administrative roles, strong Microsoft 365 proficiency,

Qualifications

• Minimum 5 years of executive support or admin experience.
• Experience supporting senior leaders and governance bodies.
• Strong organizational and time-management abilities.
• Excellent written and verbal communication.

Responsibilities

• Manage CEO's complex calendar and travel.
• Prepare agendas and briefing materials.
• Coordinate meetings with stakeholders and board members.
• Oversee office operations and supply management.
• Assist with board materials and governance logistics.

Skills

Calendar management

Executive support

Discretion & confidentiality

Communication skills

Microsoft 365 proficiency

Event coordination

Tools

Outlook

Teams

Word

Excel

PowerPoint

Job description

Downtown Seattle Association (DSA) seeks an Executive Assistant to provide high‑level administrative support to the President & CEO and the Executive Office. You will manage complex calendars, coordinate high‑impact meetings, prepare briefing materials, and handle travel logistics, communications, and follow‑up with board members and stakeholders.

Ideal candidates are highly organized, discreet, and collaborative, with 5+ years in senior administrative roles, strong Microsoft 365 proficiency,