Senior Executive Assistant - Leadership & Strategy Support

Seattle Children's; Washington; On-site; USD 89,000 - 133,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

403(b) retirement plan

Paid time off

Tuition reimbursement

Job summary

Seattle Children's is seeking an experienced administrative professional to support executive leaders in a newly established strategic area within the research institute. The role anchors high-level calendar management, complex scheduling, travel coordination, and confidential communications across internal and external partners.

You will draft and edit leadership communications, prepare materials for meetings, and help develop efficient work processes.

Qualifications

• Requires high level administrative experience serving senior executives.
• Experience taking and transcribing meeting minutes.
• Experience coordinating calendars, travel, and scheduling for executives.
• Excellent judgment, discretion, and professional communication.
• Experience supporting executive recruitment and leadership communications.

Responsibilities

• Provide administrative support to senior executives, requiring discretion and initiative.
• Research background material and compile data for budgets, plans, and reports.
• Draft, edit, and distribute leadership communications and correspondence.
• Maintain complex executive calendars; arrange appointments and travel.
• Prepare meeting minutes and coordinate meetings and agendas.
• Process timecards and routine expenses for senior executives' direct reports.

Skills

Executive support

Minutes taking

Calendar management

Travel coordination

Discretion

Professional communication

Education

High school diploma

BA degree preferred

Tools

Reference Manager

Job description

Seattle Children's is seeking an experienced administrative professional to support executive leaders in a newly established strategic area within the research institute. The role anchors high-level calendar management, complex scheduling, travel coordination, and confidential communications across internal and external partners.

You will draft and edit leadership communications, prepare materials for meetings, and help develop efficient work processes.