Executive Assistant to CEO — On-Site Florida | Relocation

dfwHR; Florida; On-site; USD 95,000 - 140,000; Full time

Benefits offered by this job

401K match

Health insurance

Vision

Dental

Job summary

Executive Assistant to the CEO (Confidential Search) — Florida (On-site) is seeking an experienced EA to support a fast-moving CEO. This high-urgency, high-visibility role requires discretion and proactive problem-solving, with relocation available for the right candidate.

Key duties include managing complex calendars, coordinating private and select travel, preparing meeting materials, and supporting board activities. On-site in Florida with relocation assistance for qualified applicants.

Qualifications

• Significant Executive Assistant experience supporting senior leadership; direct CEO support experience strongly preferred.
• Demonstrated ability to thrive in a high-pressure, fast-changing environment.
• Excellent written and verbal communication with a concise, solutions-first style.
• Bachelor’s degree preferred; may be less important with extensive CEO-level experience.

Responsibilities

• Manage a complex, rapidly changing calendar with CEO-approved scheduling decisions.
• Coordinate extensive CEO travel, including private travel with some commercial and contingency planning.
• Prepare the CEO for meetings with materials and briefings; ensure necessary items are available.
• Support travel-related expense processes and documentation.
• Coordinate quarterly Board of Directors and committee meetings, including logistics and materials.
• Attend executive meetings to take notes, track actions, and drive follow-up.

Skills

Executive support

Calendar management

Travel coordination

Confidentiality

Communication

Discretion

Education

Bachelor's degree

Tools

Microsoft Outlook

Teams

PDF editing

Concur or similar travel tools

Job description

Executive Assistant to the CEO (Confidential Search) — Florida (On-site) is seeking an experienced EA to support a fast-moving CEO. This high-urgency, high-visibility role requires discretion and proactive problem-solving, with relocation available for the right candidate.

Key duties include managing complex calendars, coordinating private and select travel, preparing meeting materials, and supporting board activities. On-site in Florida with relocation assistance for qualified applicants.