Executive Assistant to Chairman - High-Visibility Role

Pocketbook Agency; Dallas (TX); On-site; USD 77,000 - 94,000; Full time

Job summary

Pocketbook Agency's client, a real estate investment firm, seeks an Administrative Assistant to support the Director of Administration in the Chairman's office. This is a high-visibility role where you will interact with high-profile guests and represent the company with the utmost professionalism in-person in Dallas.

Based in Dallas, this office-based position requires strong communication, organization, discretion, and the ability to manage travel, meetings, and confidential materials.

Qualifications

• Excellent written and verbal communication skills.

Responsibilities

• Research and prepare briefing materials for meetings, travel, and speaking engagements.
• Coordinate personal and business travel, including transportation and accommodations.
• Receive and log correspondence and mail; flag items as needed and distribute as directed.
• Create and maintain files and records for historical and informational reference.
• Log invitations and contributions for review during weekly scheduling meetings.
• Order lunch and set up conference rooms for meetings.
• Register, greet, and escort guests.
• Answer phones as needed.
• Maintain business and personal contact lists, including confidential data.
• Archive and download personal and business photos.
• Order personal and business items as directed.
• Prepare reports as directed.

Skills

Written and verbal communication

Highly organized

Independent work

Problem solving

Interpersonal relationships

Prioritization & multitasking

Discretion with confidential data

Professional demeanor

Teamwork

Initiative

MS Office proficiency

Multi-line phones/copiers/fax

Education

College degree preferred or equivalent experience

Minimum 3 years administrative experience

Experience in professional office environment

Tools

MS Office

Job description

Pocketbook Agency's client, a real estate investment firm, seeks an Administrative Assistant to support the Director of Administration in the Chairman's office. This is a high-visibility role where you will interact with high-profile guests and represent the company with the utmost professionalism in-person in Dallas.

Based in Dallas, this office-based position requires strong communication, organization, discretion, and the ability to manage travel, meetings, and confidential materials.