Executive Assistant to Chairman - Relocation Required

Mack & Associates, Ltd.; Houston (TX); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive benefits

Relocation package

PTO

Job summary

A leading executive services firm is seeking an experienced Executive Assistant to support the Chairman. This dynamic role requires managing complex calendars, travel logistics, and communication with high-profile stakeholders. Ideal candidates will have over 10 years of experience and a Bachelor’s degree, alongside exceptional organizational and communication skills. A relocation package is provided for the right candidate.

Qualifications

• 10-15 years of experience supporting C-level executives or ultra-high-net-worth family office.
• Ability to maintain confidentiality and demonstrate professionalism.
• Willingness to travel frequently on short notice.

Responsibilities

• Manage day-to-day operations for the Chairman.
• Coordinate travel logistics and high-profile meetings.
• Capture detailed notes in meetings and ensure follow-up on action items.

Skills

Organizational skills

Discretion

Communication skills

Project management

Microsoft Office Suite

Education

Bachelor’s degree

Advanced degrees or professional certifications

Job description

Executive Assistant to Chairman - Relocation Required

A reputable Fortune 500 company is seeking a highly experienced Executive Assistant to support the Chairman, including the Chairman’s family office. This role will require relocation to the south-central part of the U.S.; relocation package is offered.

This is a dynamic, high-impact role offering exposure to executive leadership, board members, and global stakeholders. The individual will partner with senior leadership, managing a blend of corporate and personal responsibilities in a fast-paced environment. The ideal candidate is exceptionally organized, discreet, and poised, with the ability to operate autonomously while handling complex, sensitive matters with sound judgment. Flexibility, discretion, and the ability to travel domestically and internationally on short notice are required, with 24/7 accessibility.

Compensation includes competitive salary and benefits package (medical, vision, dental), a relocation package, and PTO.

Key Responsibilities of the Executive Assistant:

• Serve as a trusted right-hand to the Chairman, overseeing day-to-day professional and personal operations.
• Provide dedicated support to the Chairman\'s office, acting as the link between the Chairman and internal/external advisors and financial teams.
• Manage a complex calendar with high-profile meetings, board activities, and global initiatives.
• Act as a liaison between the Chairman and internal departments, board members, family office personnel, and international partners.
• Coordinate travel logistics including global itineraries, visas, private travel, and security protocols.
• Support strategic projects with high-level project management, documentation, and stakeholder alignment.
• Attend meetings, capture detailed notes, and ensure execution on key action items.
• Maintain 24/7 availability and travel with the executive domestically and internationally as needed.

Qualifications of the Executive Assistant:

• Bachelor’s degree required; advanced degrees or professional certifications preferred.
• 10-15 years of experience supporting C-level executives (ideally from a Fortune 500 company) or ultra-high-net-worth family office setting.
• Demonstrated discretion, professionalism, and confidentiality in high-trust roles.
• Strong command of Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, Teams).
• Exceptional written and verbal communication skills.
• Highly organized, detail-oriented, and capable of juggling competing priorities.
• Independent, proactive, and calm under pressure.
• Willingness and ability to travel frequently, both domestically and internationally, on short notice.