Executive & Personal Assistant - Dallas, TX

Career Group; Dallas (TX); On-site; USD 75,000 - 110,000; Full time

Job summary

Career Group is seeking an Executive & Personal Assistant to provide dedicated support to a senior executive. This high-visibility role requires discretion, judgment, and the ability to prioritize in a fast-paced environment.

Responsibilities include managing a complex calendar, coordinating domestic and international travel, and assisting with meeting prep, notes, and ongoing projects. The role also involves handling select personal matters and liaising with internal teams and external contacts.

Qualifications

• Requires prior experience supporting senior executives in a fast-paced environment.
• Must be highly organized with strong attention to detail and follow-through.
• Proactive and resourceful with the ability to anticipate needs and manage competing priorities.
• Excellent written and verbal communication skills.
• Professional, polished demeanor when interacting with senior stakeholders.
• Strong independent judgment and problem-solving abilities.
• Proficiency in Microsoft Office suite, including Outlook and Excel.

Responsibilities

• Manage a complex, high-volume calendar and coordinate meetings.
• Arrange domestic and international business travel.
• Assist with meeting prep, notes, follow-up items and projects.
• Provide general administrative support and handle select personal matters.
• Coordinate with internal teams, external contacts, vendors, and service providers.
• Maintain confidentiality and discretion at all times.

Skills

Prior experience

Organized and detail-oriented

Proactive and resourceful

Strong written and verbal comms

Professional interaction with senior‑l

Judgment and problem-solving

Tools

Microsoft Office

Outlook

Excel

Job description

Job Summary

Our client, a well-established investment firm, is seeking a polished and highly organized Executive & Personal Assistant to provide dedicated support to a senior executive. This is a high-visibility role requiring strong judgment, discretion, attention to detail, and the ability to stay ahead of priorities in a fast-paced environment.

Responsibilities

• Manage a complex, high-volume calendar and coordinate internal and external meetings.
• Arrange and manage domestic and international business travel.
• Assist with meeting preparation, notes, follow-up items, and ongoing projects.
• Provide general administrative support and handle select personal matters as needed.
• Coordinate with internal teams, external contacts, vendors, and service providers.
• Maintain a high level of confidentiality and discretion at all times.

Qualifications

• Prior experience supporting senior executives in a fast-paced professional environment.
• Highly organized and detail-oriented with strong follow-through.
• Proactive and resourceful, with the ability to anticipate needs and manage competing priorities.
• Strong written and verbal communication skills.
• Professional, polished, and comfortable interacting with senior-level stakeholders.
• Strong independent judgment and problem-solving skills.
• Proficiency in Microsoft Office, including Outlook and Excel.