Executive Assistant to Chairman - Healthcare Leader

SUNY Downstate; New York (NY); On-site; USD 80,000 - 91,000; Full time

Job summary

SUNY Downstate Health Sciences University is seeking a full-time Senior Staff Assistant / Executive Assistant to support the Chairman of the Department of Orthopaedic Surgery & Rehabilitation Medicine.

The role involves high-level administrative duties, complex calendar management, and coordination with executive leaders across SUNY Downstate Health Sciences University, the hospital system, and UPB medical group.

Qualifications

• Bachelor’s Degree from an accredited institution.
• 3–5 years of experience providing senior-level administrative support in a complex, fast-paced environment.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Exceptional verbal, written, and interpersonal communication skills.
• Ability to manage multiple priorities under pressure with professionalism and sound judgment.
• Proven experience in calendar management, travel coordination, and meeting logistics.
• High level of confidentiality and discretion.

Responsibilities

• Report to the Department Chair and Executive Administrator for SUNY Downstate Health Sciences University and affiliated entities.
• Coordinate and manage the Chairman’s calendar, meetings, and travel.
• Maintain discretion and confidentiality in all work; support the department’s operational efficiency.
• Coordinate recruitment-related activities for faculty, fellows, and residents.
• Oversee and maintain departmental databases and CME activities as needed.
• Prepare reports and communications for the Chairman and Executive Administrator.
• Organize meetings, space planning, food orders, reminders, and follow-up tasks.

Skills

Microsoft Office Suite

Calendar management

Travel coordination

Verbal and written communication

Discretion & confidentiality

Education

Bachelor’s Degree

Tools

Outlook

PowerPoint

Word

Excel

Job description

SUNY Downstate Health Sciences University is seeking a full-time Senior Staff Assistant / Executive Assistant to support the Chairman of the Department of Orthopaedic Surgery & Rehabilitation Medicine.

The role involves high-level administrative duties, complex calendar management, and coordination with executive leaders across SUNY Downstate Health Sciences University, the hospital system, and UPB medical group.