Public Health Department Coordinator & Exec Support

SUNY Downstate; New York (NY); On-site; USD 57,000 - 68,000; Full time

Job summary

SUNY Downstate Health Sciences University, Brooklyn, NY, is seeking a full-time Staff Assistant / Department Coordinator for the School of Public Health. The role reports to the Department Chairs and provides comprehensive administrative support to faculty and students across departments.

The successful candidate will coordinate meetings and agendas, manage calendars, support faculty searches, and handle travel and logistics in accordance with SUNY policies.

Qualifications

• Bachelor's Degree or equivalent combination of education/experience that demonstrates administration, organization, report analysis, writing and outreach.
• Good communication skills, computer literacy, and strict adherence to confidentiality.
• Microsoft Office Suite proficiency (Outlook, Word, Excel, PowerPoint) and the ability to learn new software as needed.
• Strong organizational skills and ability to prioritize and complete workload within time constraints.

Responsibilities

• Coordinate departmental meetings, including scheduling, agendas, drafting minutes, and filing approved minutes with department chairs.
• Manage calendars for Department Chairs and support complex scheduling arrangements for multiple parties and conferences.
• Schedule and coordinate MPH ILE presentations, DrPH proposals and dissertations, departmental seminars, student events and other department activities.
• Support Department Chair and Vice Dean for Faculty Affairs and Research on all departmental faculty searches, including interviews, job talks, travel arrangements and logistics.
• Manage technologies and resources for meetings and events, including scheduling rooms/links, monitoring attendance, and providing technical support.

Skills

Good communication skills

Strong organizational skills

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Job description

SUNY Downstate Health Sciences University, Brooklyn, NY, is seeking a full-time Staff Assistant / Department Coordinator for the School of Public Health. The role reports to the Department Chairs and provides comprehensive administrative support to faculty and students across departments.

The successful candidate will coordinate meetings and agendas, manage calendars, support faculty searches, and handle travel and logistics in accordance with SUNY policies.