Senior Faculty & Staff Coordinator

SUNY Downstate Health Sciences University; New York (NY); On-site; USD 55,000 - 85,000; Full time

Job summary

SUNY Downstate Health Sciences University in Brooklyn is seeking a full-time Senior Staff Assistant / Faculty and Staff Coordinator for the Department of Medicine. The role coordinates appointments, promotions, evaluations, and personnel records, and liaises with chairs, administrators, and committees.

The position maintains departmental files, assists in budget review with UHD/COM/DHP, drafts letters, and coordinates payroll changes.

Qualifications

• Bachelor's degree or 5+ years of administrative experience in academic/clinical settings.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, Access).
• Excellent communication and ability to prioritize and meet deadlines.
• Equivalent combination of experience, training, and education acceptable.

Responsibilities

• Process and coordinate appointments and promotions for faculty and staff.
• Maintain departmental personnel files for salaried and voluntary staff.
• Liaise with chairs, administrators and committees across the department.
• Prepare offer letters and coordinate payroll changes; support budget review activities.
• Assist project investigators with administrative paperwork and credentialing tasks; telecommuting on approved days.

Skills

Excellent communication skills

Ability to prioritize and manage time

Education

Bachelor's Degree

Tools

Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Access)

Job description

SUNY Downstate Health Sciences University in Brooklyn is seeking a full-time Senior Staff Assistant / Faculty and Staff Coordinator for the Department of Medicine. The role coordinates appointments, promotions, evaluations, and personnel records, and liaises with chairs, administrators, and committees.

The position maintains departmental files, assists in budget review with UHD/COM/DHP, drafts letters, and coordinates payroll changes.