Executive Assistant to CFO | Calendar, Travel & Exec Ops

Walton Enterprises; Denver (CO); On-site; USD 55,000 - 90,000; Full time

Job summary

Walton Enterprises in Denver seeks an Executive Assistant to provide high-level administrative support to the CFO and Treasurer by managing calendars, travel, meetings, expenses, communications, and follow-up, while safeguarding confidential information.

The role focuses on coordinating calendars, meetings, travel, materials, notes, and briefing documents to help executives stay focused on priorities, with strong organization and professional discretion.

Qualifications

• Bachelor’s degree is preferred; equivalent relevant executive support experience may be considered.
• 5+ years of experience in executive support, operations, project coordination, or related administrative support.
• Experience managing sensitive information with professionalism and discretion.

Responsibilities

• Proactively manage complex calendars across professional and personal commitments for the assigned executive.
• Coordinate meetings, agendas, materials, notes, and follow-up to support timely decision-making and accountability.
• Coordinate travel arrangements, itineraries, logistics, and related briefing materials.
• Track and reconcile credit card expenses, receipts, approvals, and related documentation accurately and timely.
• Serve as a coordination point between the assigned executive, department team members, and key stakeholders.
• Maintain tracking systems for meetings, priorities, decisions, action items, documents, and follow-up.
• Attend meetings taking notes and preparing briefing documents, decision trackers, reports, summaries, and correspondence as requested.
• Support meeting and event coordination in partnership with internal teams, vendors, and accounting.
• Maintain contact records, digital files, and document organization while protecting confidential information.
• Preparation and editing of presentations as needed in Word or PowerPoint.

Skills

Calendar management

Travel coordination

Meeting coordination

Expense tracking

Written and verbal communication

Discretion with confidential info

Microsoft Office

Google Workspace

Presentation editing

Relationship building

Team collaboration

Resourcefulness

Education

Bachelor’s degree (preferred)

Job description

Walton Enterprises in Denver seeks an Executive Assistant to provide high-level administrative support to the CFO and Treasurer by managing calendars, travel, meetings, expenses, communications, and follow-up, while safeguarding confidential information.

The role focuses on coordinating calendars, meetings, travel, materials, notes, and briefing documents to help executives stay focused on priorities, with strong organization and professional discretion.