Executive Assistant

WALTON ENTERPRISES & WALTON FAMILY FOUNDATION; Denver (CO); On-site; USD 98,000 - 123,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

401(k) retirement plan

Job summary

Walton Enterprises & Walton Family Foundation seeks an Executive Assistant to provide high‑level administrative support to the CFO and Treasurer in Denver, CO. The role emphasizes calendar management, travel coordination, expense tracking, and confidential communications.

You will organize meetings, prepare briefing materials, and maintain document systems while protecting sensitive information. The position requires discretion, professionalism, and strong collaboration across teams.

Qualifications

• Bachelor's degree preferred; equivalent executive support experience considered.
• 5+ years in executive support, operations, or related administrative roles.
• Experience handling sensitive information professionally and discreetly.
• Experience coordinating executive calendars, travel, expenses, meetings, materials, and follow-up.
• Proficiency with Microsoft Office, Google Workspace, and related productivity tools.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.

Responsibilities

• Proactively manage complex calendars and coordinate meetings, travel, and related materials for the assigned executive.
• Prepare briefing materials, notes, and summaries; track decisions and action items for accountability.
• Coordinate travel itineraries and expense reporting; maintain organized documentation and records.
• Serve as a liaison between the executive, teams, vendors, and stakeholders as needed.
• Attend meetings to take notes and produce briefing documents and follow-up materials.
• Support meeting and event coordination with internal teams and accounting.

Skills

Calendar management

Travel coordination

Administrative coordination

Detail orientation

Written and verbal communication

Discretion with confidential info

Microsoft Office

Google Workspace

Collaboration tools

Expense tracking

Document management

Stakeholder relationships

Team player

Proactive

Education

Bachelor's degree

Tools

Microsoft Office

Google Workspace

Collaboration tools

Job description

Role Overview

Position Title: Executive Assistant

Department: WFOLT

Reporting to: CFO and Treasurer

FLSA Status: Exempt

Location: Denver, CO

Walton Enterprises is seeking a skilled, highly motivated and entrepreneurial individual to join the team as an Executive Assistant. The ideal teammate will have the demonstrated ability to manage complex calendars, travel, meetings, expenses, communications, and follow-up with strong organization, discretion, sound judgment, and attention to detail.

About the Position

The Executive Assistant provides administrative, scheduling, travel, and workflow support to an assigned executive. This role helps the executive stay focused on priorities by managing calendars, coordinating meetings and materials, tracking follow-up, and supporting day-to-day operational needs. The position requires strong organization, discretion, and reliable communication.

What you will do

You will provide day-to-day executive support by coordinating calendars, meetings, travel, expenses, materials, communications, and follow-up while maintaining organized systems and protecting confidential information.

Responsibilities

• Proactively manage complex calendars across professional and personal commitments for the assigned executive.
• Coordinate meetings, agendas, materials, notes, and follow-up to support timely decision-making and accountability.
• Coordinate travel arrangements, itineraries, logistics, and related briefing materials.
• Track and reconcile credit card expenses, receipts, approvals, and related documentation accurately and timely.
• Serve as a coordination point between the assigned executive, department team members, and key stakeholders.
• Maintain tracking systems for meetings, priorities, decisions, action items, documents, and follow-up.
• Attend meetings taking notes and preparing briefing documents, decision trackers, reports, summaries, and correspondence as requested.
• Support meeting and event coordination in partnership with internal teams, vendors, and accounting.
• Maintain contact records, digital files, and document organization while protecting confidential information.
• Preparation and editing of presentations as needed in Word or PowerPoint.

Who we are looking for

Skills needed

• Strong calendar, travel, meeting, and administrative coordination skills.
• Very detailed oriented with the ability to juggle multiple tasks effectively and efficiently.
• Confident and creative thinker who can quickly identify the end goal and who possesses the initiative and experience to achieve the desired result.
• Ability to manage details, deadlines, and follow-up across multiple priorities.
• Strong written and verbal communication skills.
• Sound judgment and discretion with confidential information.
• Strong proficiency with Microsoft Office (e.g., Word and PowerPoint with good working knowledge of Excel), Google Workspace, and collaboration tools.
• Expense tracking, document management, and process coordination skills.
• Ability to build effective working relationships with executives, teams, vendors, and stakeholders.
• Team mentality with a can-do attitude that seeks out opportunities to contribute.
• Resourcefulness and flexibility in a fast-paced environment.

Qualifications required for success

• Bachelor's degree is preferred; equivalent relevant executive support experience may be considered.
• 5+ years of experience in executive support, operations, project coordination, or related administrative support.
• Experience managing sensitive information with professionalism and discretion.
• Experience coordinating executive calendars, travel, expenses, meetings, materials, and follow-up.
• Proficiency with Microsoft Office, Google Workspace, and related productivity tools.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities accurately.

Personal attributes that support success

• Discreet, dependable, and professional.
• Highly organized and detail oriented.
• Helpful, collaborative, and service minded.
• Proactive in identifying needs and following through.
• Calm and adaptable when priorities change.
• Exercises sound judgment and communicates clearly.

All offers of employment are contingent on your successful completion (where permitted by state law) of a confidentiality agreement and background check. In addition, you will need to provide proper identification verifying your eligibility to work in the United States on your first day of work.

Benefits Information

Compensation Range :$98,000 - $123,000

• We offer a comprehensive and generous benefits package which includes medical, dental, and vision insurance, a 401(k)-retirement plan and paid time off.

Work Environment and Physical Demands

The physical demands and work environment described here are representative of those required to successfully perform the essential functions of this position. Qualified individuals must be able to perform the essential functions of the position, with or without reasonable accommodation. Reasonable accommodations will be made, provided they do not pose an undue hardship for the company.

Work is generally performed in a standard office or remote office environment. Duties typically require sitting for long periods; prolonged use of a computer, phone, and other standard office productivity equipment; participating in meetings, communicating by phone, video, and email; and occasional movement within the office or between meeting locations. Occasional lifting of boxes, files, or paperwork may be required. The role is not normally subject to extreme environmental conditions or unusual physical demands.

This job description is intended to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the role. Duties and responsibilities may change based on business needs.

About Walton Enterprises

Walton Enterprises supports the personal, philanthropic, and business activity for the Walton family. We are a family-led organization, supporting multiple generations of Sam and Helen Walton's family.

We value trust, mutual respect, and a workplace where every associate belongs and can do their best work. We bring together talented people with different backgrounds and viewpoints, support their growth, and empower them to contribute meaningfully.

We are an equal opportunity employer committed to a workplace that is free of discrimination and harassment of any kind. All applicants receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, genetic information, or any other status protected by the laws or regulations in the locations where we operate.