Executive Assistant

Techno Consult Inc.; New York (NY); On-site; USD 41,000 - 52,000; Full time

Benefits offered by this job

401(k) match

Health insurance

Dental insurance

Vision insurance

Life insurance

Flexible PTO

Professional growth

Profit-sharing

Job summary

Techno is seeking an Executive Assistant to support Senior Executive Leadership with comprehensive administrative, logistical, and coordination duties in our New York headquarters. The role requires exceptional judgment, calendar strategy expertise, and proactive problem solving in both professional and select personal matters.

Responsibilities include personal scheduling, travel logistics, and office operations management for the NYC office, ensuring a seamless daily workflow while maintaining

Qualifications

• 5+ years supporting senior executives (C-suite/SVP), including calendar and travel management.
• Experience with office operations and facilities coordination.
• Highly organized and detail-oriented, able to prioritize in a fast-paced environment.
• Excellent written and verbal communication; proficient with MS Office.

Responsibilities

• Provide discreet personal scheduling for CEO & SVP, including health appointments and insurance matters.
• Coordinate personal travel arrangements and transportation logistics.
• Track personal to-do items, reminders, and household logistics.
• Oversee day-to-day office operations and facilities management for the NYC office.
• Coordinate calendars, prioritizing meetings and initiatives to optimize time.
• Draft light correspondence and manage routine executive communications.
• Provide ongoing support for calendar management, travel coordination, and expense reporting.

Skills

Calendar management

Travel coordination

Personal assistance

Vendor coordination

Communication

Tools

Microsoft Office

Job description

Techno is looking for an Executive Assistant to provide comprehensive administrative, logistical, and coordination support to Senior Executive Leadership, including both professional and select personal responsibilities. This individual will also support general office operations in our New York headquarters to ensure seamless daily functionality. The role requires exceptional judgment, calendar strategy expertise , strong communication skills, and the ability to anticipate needs before they arise.

Personal & Logistics Coordination – CEO & SVP

Provide discreet support for personal scheduling, including health appointments and insurance-related matters

Coordinate personal travel arrangements and transportation logistics

Track personal to-do items, reminders, and household-related logistics

Arrange groceries, medication, and food deliveries as needed

Office Management

Oversee day-to-day office operations and facility management for the New York City office

Manage supply inventory across conference rooms, pantry areas, and general team needs

Maintain an organized, professional, and efficient office environment

Coordinate in-office meals and team events driving efficiency, cost management, and variety

Serve as primary point of contact for vendors, landlord, and external service providers

Manage complex calendars, strategically prioritizing meetings, initiatives, and time allocation

Arrange travel logistics, including flights, hotels, ground transportation, and detailed itineraries

Track key action items, deadlines, and follow-ups to ensure timely execution across initiatives

Draft light correspondence and manage routine executive communications

Provide ongoing support for calendar management, travel coordination, and expense reporting

WHAT YOU'LL BRING

5+ years supporting senior executives (C-suite/SVP), including complex calendar and travel management

Experience with office operations and facilities coordination

Highly organized and detail-oriented, able to prioritize in a fast-paced environment

Excellent communicator with strong written/verbal skills and Microsoft Office proficiency

Proactive, flexible, and solutions-driven, comfortable handling business and personal matters

COMPENSATION

The anticipated compensation range for this position is between $30-$38/hr. Final compensation will be determined based on experience, qualifications, education, certifications, skills, and work location.

WHY CHOOSE US?

• 401(k)-retirement savings plan with employer match
• Health, dental, life and vision insurance
• Flexible paid time off
• Professional growth
• Potential profit-sharing opportunities

ABOUT TECHNO

Around for 25 years, Techno Consult Engineering, PC ( Techno ) is a rapidly growing engineering and construction management firm shaping the future of infrastructure across the Northeast and Mid-Atlantic. We deliver impactful water/wastewater, transportation, and public works projects for clients including NYCDDC, NYCDEP, and the Port Authority of NY & NJ. With offices in New York City, Princeton, Massachusetts, Washington, D.C., and Baltimore, we combine technical expertise, a commitment to quality, and strong client partnerships to deliver innovative solutions and build resilient communities.

Techno Consult Engineering, PC is proud to be an Equal Opportunity Employer committed to fostering an inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, or any other characteristic protected by applicable law.