Executive Assistant to CEO | Strategy & Board Support

Butterfly Effects; Deerfield Beach (FL); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k)

PTO

Job summary

Butterfly Effects is seeking an Executive Assistant to support the CEO and executive team in Deerfield Beach, FL. This on-site, full-time role manages calendars, meetings, travel, and board preparation while coordinating cross‑department projects across a multi-state healthcare organization.

The ideal candidate has 5+ years of EA experience, 2+ years with a CEO, strong MS Office skills, and excellent discretion. Bachelor's degree preferred.

Qualifications

• 5+ years of executive assistant experience, including 2+ years supporting a CEO or C-level executive.
• Strong project management experience with timelines and deliverables.
• Advanced Microsoft Office skills and professional writing ability.
• Exceptional organization and multi-calendar management.
• Sound judgment and discretion with sensitive information.
• Proactive work style with a client-focused approach.
• Healthcare/multi-site company experience is a plus.

Responsibilities

• Manage the CEO's calendar, protecting time for top priorities and resolving conflicts.
• Serve as first point of contact for the CEO's office and route requests.
• Take meeting minutes in executive meetings and drive follow-ups to completion.
• Lead executive projects from start to finish with timelines and owners.
• Prepare agendas, presentations, and pre-reads for meetings and investor updates.
• Coordinate travel itineraries for the CEO and team.
• Process expense reports and invoices accurately and on time; draft correspondence.
• Plan leadership off-sites, board meetings, and company events.
• Support other executives with scheduling and special projects.
• Handle confidential financial, personnel, and acquisition information with discretion.

Skills

Executive support

Calendar management

Meeting coordination

Travel planning

MS Office suite

Communication skills

Discretion

Education

Bachelor's degree preferred

Tools

Microsoft Office

Outlook

Teams

Job description

Butterfly Effects is seeking an Executive Assistant to support the CEO and executive team in Deerfield Beach, FL. This on-site, full-time role manages calendars, meetings, travel, and board preparation while coordinating cross‑department projects across a multi-state healthcare organization.

The ideal candidate has 5+ years of EA experience, 2+ years with a CEO, strong MS Office skills, and excellent discretion. Bachelor's degree preferred.