Executive Assistant to CEO

Butterfly Effects; Deerfield Beach (FL); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k)

PTO

Job summary

Butterfly Effects is seeking an Executive Assistant to support the CEO and executive team in Deerfield Beach, FL. This on-site, full-time role manages calendars, meetings, travel, and board preparation while coordinating cross‑department projects across a multi-state healthcare organization.

The ideal candidate has 5+ years of EA experience, 2+ years with a CEO, strong MS Office skills, and excellent discretion. Bachelor's degree preferred.

Qualifications

• 5+ years of executive assistant experience, including 2+ years supporting a CEO or C-level executive.
• Strong project management experience with timelines and deliverables.
• Advanced Microsoft Office skills and professional writing ability.
• Exceptional organization and multi-calendar management.
• Sound judgment and discretion with sensitive information.
• Proactive work style with a client-focused approach.
• Healthcare/multi-site company experience is a plus.

Responsibilities

• Manage the CEO's calendar, protecting time for top priorities and resolving conflicts.
• Serve as first point of contact for the CEO's office and route requests.
• Take meeting minutes in executive meetings and drive follow-ups to completion.
• Lead executive projects from start to finish with timelines and owners.
• Prepare agendas, presentations, and pre-reads for meetings and investor updates.
• Coordinate travel itineraries for the CEO and team.
• Process expense reports and invoices accurately and on time; draft correspondence.
• Plan leadership off-sites, board meetings, and company events.
• Support other executives with scheduling and special projects.
• Handle confidential financial, personnel, and acquisition information with discretion.

Skills

Executive support

Calendar management

Meeting coordination

Travel planning

MS Office suite

Communication skills

Discretion

Education

Bachelor's degree preferred

Tools

Microsoft Office

Outlook

Teams

Job description

Deerfield Beach, FL - Full-Time / On-Site Butterfly Effects is looking for an Executive Assistant who will help us deliver on our mission to make a socially significant change in the lives of children and families by supporting our CEO and executive team. You will manage the CEO's calendar, meetings, travel, and board preparation, run executive projects from start to finish, and keep priorities moving across a multi-state healthcare organization. This is a

EXECUTIVE ASSISTANT TO THE CEO

Deerfield Beach, FL - Full-Time / On-Site Butterfly Effects is looking for an Executive Assistant who will help us deliver on our mission to make a socially significant change in the lives of children and families by supporting our CEO and executive team. You will manage the CEO's calendar, meetings, travel, and board preparation, run executive projects from start to finish, and keep priorities moving across a multi-state healthcare organization. This is a full-time, on-site role at our corporate office in Deerfield Beach, FL.

What Would You Be Doing?

• Manage the CEO's calendar, protecting time for top priorities and resolving conflicts with internal teams, board members, and investors
• Serve as the first point of contact for the CEO's office, screening calls, emails, and requests and routing them to the right person
• Take meeting minutes in executive and leadership meetings, capture follow-up items, and drive each one to completion
• Manage executive projects from start to finish, building timelines, coordinating owners across departments, and keeping work on schedule
• Prepare agendas, presentations, and pre-reads for executive team meetings, board meetings, and investor updates
• Coordinate travel for the CEO and executive team, including itineraries for center and market visits
• Process expense reports and invoices accurately and on timeDraft and proofread correspondence, memos, and announcements on behalf of the CEO
• Plan leadership off‑sites, board meetings, and company events
• Support the President, CFO, and Vice Presidents with scheduling, meetings, and special projects
• Handle confidential financial, personnel, and acquisition information with complete discretion

What Do You Bring to the Role?

• 5+ years of executive assistant experience, including 2+ years supporting a CEO or C-level executive
• Project management experience, including building timelines, coordinating stakeholders, and tracking deliverables
• Advanced Microsoft Office skills (Outlook, Word, Excel, PowerPoint, Teams)
• Exceptional organization and the ability to manage multiple calendars and competing priorities
• Strong writing skills and a professional presence with board members, investors, and senior leaders
• Sound judgment and proven discretion with sensitive information
• A proactive work style; you see what is needed before you are asked
• Healthcare, multi-site company experience is a plus
• Bachelor's degree preferred

What Success Looks Like?

• The CEO's calendar reflects company priorities, with no missed commitments
• Meetings start on time, materials go out in advance, and every follow‑up item has an owner and a due date
• Executive projects stay on schedule with clear timelines and regular status updates
• Travel, expenses, and events run smoothly with minimal executive involvement

Why Butterfly Effects?

• Mission-driven work supporting children and families affected by autism
• A trusted seat alongside the CEO and executive team
• Daily exposure to how a growing healthcare company is led
• Benefits: medical, dental, vision, 401(k), PTO

Who are we?

Butterfly Effects has served more than 10,000 families since our inception in 2005. We have a long history of improving the lives of children and families affected by autism spectrum disorder through our family‑centric applied behavior analysis (ABA) approach. Our mission is to deliver ABA treatment in partnership with families affected by ASD to foster a more joyous life.

A national leader in ASD treatment, Butterfly Effects employs more than 100 board‑certified behavior analysts (BCBA) and 800 behavior technicians. The 12 states we serve are locally managed by a regional director and team of BCBAs. Our corporate office located in Deerfield Beach, Florida is home to our leadership team and administrative staff who assist with daily operations, including client services, human resources, talent acquisition, finance, revenue cycle management, quality assurance, compliance, professional development, and professional ethics.

Our butterfly logo was chosen as a symbol of love, rebirth, and metamorphosis. Together, the name and logo represent our common purpose and deep commitment to helping families create lasting change through individualized ABA therapy.

Please visit our website at www.butterflyeffects.com.

Equal Opportunity Employer

Butterfly Effects, LLC is an equal opportunity employer and does not discriminate upon the basis of actual or perceived race, color, religion, creed, national origin, citizenship status, gender, sexual orientation, gender identity or expression (including transgender status), age, ancestry, marital status, disability, veteran status, service in the military, genetic information, political affiliation, or any other characteristic protected by applicable federal, state, or local laws. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. This role may assist with related special projects and perform other related duties as assigned by management.