Executive Assistant to CEO - Strategic Governance & Board

Firefly-Autism; Lakewood (CO); On-site; USD 55,000 - 75,000; Full time

Job summary

Firefly Autism in Lakewood, CO seeks an experienced Executive Assistant to partner with the CEO, manage complex calendars, prepare strategic materials, and coordinate board activities. The role emphasizes discretion, high-level project coordination, and cross-functional collaboration to advance the organization’s mission.

The EA will support governance, planning, and donor engagement efforts while maintaining organized records and efficient operations in a fast-paced nonprofit environment.

Qualifications

• 5+ years of experience supporting senior executives, preferably in a nonprofit or mission-driven organization.
• Demonstrated experience managing complex calendars, planning leadership meetings, and preparing high-quality documentation.
• Excellent organizational, time management, and project coordination skills.
• Strong writing, proofreading, and communication skills.
• High emotional intelligence, discretion, and professionalism.
• Strong decision-making ability; comfortable working independently and managing competing priorities.
• Proficiency with Google Workspace and/or Microsoft Office; experience with CRMs or project management tools a plus.

Responsibilities

• Assist the CEO in tracking progress against strategic goals and deliverables.
• Manage and prioritize a dynamic calendar of internal and external meetings.
• Plan and coordinate strategic planning meetings, retreats, and leadership convenings; manage related logistics, documents, and follow-up.
• Prepare presentations, dashboards, briefing documents, and strategic reports.
• Monitor and manage CEO’s priorities, delegating and coordinating with internal leaders as needed.
• Coordinate board and committee meetings, including scheduling, agendas, meeting packets, and minutes.
• Maintain documentation related to governance policies, bylaws, and resolutions.
• Support board member onboarding and communications.
• Coordinate travel and event logistics for the CEO and executive-level meetings.

Skills

Executive support

Calendar management

Documentation

Communication

Discretion

Project coordination

Independent work

Tools

Google Workspace

Microsoft Office

Asana

Job description

Firefly Autism in Lakewood, CO seeks an experienced Executive Assistant to partner with the CEO, manage complex calendars, prepare strategic materials, and coordinate board activities. The role emphasizes discretion, high-level project coordination, and cross-functional collaboration to advance the organization’s mission.

The EA will support governance, planning, and donor engagement efforts while maintaining organized records and efficient operations in a fast-paced nonprofit environment.