Executive Assistant to CEO — Strategic Operations & Coordination

MMEink; Village of Farmingdale (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

MMEink is seeking an Executive Assistant to directly support the CEO, driving strategic initiatives and managing daily operations. The role requires proactive, organized handling of complex schedules, travel, and confidential information to enable executive leadership and boost productivity.

Responsibilities include calendar management, preparing reports and communications, coordinating with multiple departments, organizing events, and assisting with bookkeeping tasks using QuickBooks.

Qualifications

• Proven executive assistant or personal assistant experience supporting senior leadership in a fast-paced environment.
• Strong proficiency with Microsoft Office and Google Workspace tools.
• Experience with QuickBooks or basic bookkeeping is desirable.
• Excellent organizational and multitasking abilities with attention to detail.
• Excellent written and verbal communication; professional discretion with confidential information.

Responsibilities

• Manage and coordinate the CEO’s calendar, meetings, and travel using Outlook/Google Calendar.
• Prepare and organize correspondence, reports, and presentations with strong typing/writing skills.
• Facilitate internal communication between the CEO and departments to ensure timely information flow.
• Plan and organize company events and conferences from start to finish, including logistics.
• Support bookkeeping tasks such as data entry and invoicing; assist with basic office management.

Skills

Calendar management

Communication skills

Organization

Confidentiality

Microsoft Office

Tools

Microsoft Office Suite

Google Workspace

QuickBooks

Video conferencing

DocuSign

Job description

MMEink is seeking an Executive Assistant to directly support the CEO, driving strategic initiatives and managing daily operations. The role requires proactive, organized handling of complex schedules, travel, and confidential information to enable executive leadership and boost productivity.

Responsibilities include calendar management, preparing reports and communications, coordinating with multiple departments, organizing events, and assisting with bookkeeping tasks using QuickBooks.