Executive Assistant to CEO — Strategic Growth Partner

Hotspring Spas; Des Moines (IA); On-site; USD 90,000 - 99,000; Full time

Job summary

HotSpring Spas, a family‑owned wellness company in Des Moines, IA, seeks an experienced Executive Assistant to support CEO Thad Schaben. This role will help build a polished and scalable executive‑office system, staying ahead of daily needs while prioritizing strategic work.

You will own Thad’s calendar and inbox, manage travel and personal support needs, and coordinate with the leadership team to ensure efficient communication and execution of priorities.

Qualifications

• 7+ years of high-level C-suite Executive Assistant experience including at least three years supporting a CEO, Founder, or entrepreneurial leader.
• Experience leading administrative professionals or teams is a plus.
• Ability to build systems, improve processes, and manage calendars, travel, and prioritization of strategic work.

Responsibilities

• Take ownership of Thad’s high-volume inbox; organize, filter, prioritize, respond where appropriate, and build a sustainable system.
• Own his calendar; protect strategic work and high-value commitments while managing access with sound judgment.
• Manage expenses, files, documentation, and administrative details; reduce paper and manual work.
• Translate Thad’s priorities into clear internal communication; attend key meetings, capture decisions and actions, ensure follow-through.
• Liaise with other members of the leadership team on an ongoing basis.
• Manage end-to-end travel for personal and professional needs.
• Support employee recognition, events, and culture initiatives; help plan new training/event space usage.

Skills

Executive mind

Proactive communication

High integrity

Strategic thinking

Tools

Google

HubSpot

RingCentral

Microsoft tools

Job description

HotSpring Spas, a family‑owned wellness company in Des Moines, IA, seeks an experienced Executive Assistant to support CEO Thad Schaben. This role will help build a polished and scalable executive‑office system, staying ahead of daily needs while prioritizing strategic work.

You will own Thad’s calendar and inbox, manage travel and personal support needs, and coordinate with the leadership team to ensure efficient communication and execution of priorities.