Strategic Executive Assistant to CEO | Growth & Governance

Springborn Staffing; Portland (ME); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits

Job summary

Springborn Staffing in Portland, ME seeks an experienced Executive Assistant to the CEO, serving as a strategic partner and driving high-priority initiatives. This role is hybrid, offering visibility across the organization and opportunities for advancing leadership responsibilities.

The successful candidate will coordinate complex programs, manage executive workflow, and prepare governance materials, reporting to the CEO with discretion and professionalism.

Qualifications

• 7+ years supporting a CEO or senior executive.
• Proven ability to manage complex projects with multiple stakeholders.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication.
• Experience with governance activities or boards/investors is desirable.

Responsibilities

• Partner with the CEO to manage priorities, scheduling, and executive workflow.
• Coordinate cross-functional initiatives with multiple departments and external stakeholders.
• Maintain project plans, deadlines, and progress updates.
• Prepare executive materials: presentations, reports, briefing documents.
• Record decisions and follow-up items from meetings; liaise with external advisors.
• Support board governance reporting and leadership communications.
• Assist with strategic growth initiatives and special projects.

Skills

Project management

Executive support

Communication

Organizational skills

Discretion

Education

Bachelor's degree or equivalent

Tools

Microsoft 365 Suite

Outlook

Teams

Word

Excel

SharePoint

Job description

Springborn Staffing in Portland, ME seeks an experienced Executive Assistant to the CEO, serving as a strategic partner and driving high-priority initiatives. This role is hybrid, offering visibility across the organization and opportunities for advancing leadership responsibilities.

The successful candidate will coordinate complex programs, manage executive workflow, and prepare governance materials, reporting to the CEO with discretion and professionalism.