Executive Assistant to CEO — Strategic Calendar & Travel

Spahn-; Conyers (GA); On-site; USD 65,000 - 95,000; Full time

Job summary

Spahn- is seeking an Executive Assistant to the CEO to provide high-level administrative support for a privately held building materials company. The role focuses on calendar and travel management, executive communication, and coordination across locations and time zones.

The position requires 5–7+ years of progressive executive support experience, strong governance or minute-taking preference, and advanced Microsoft Office proficiency.

Qualifications

• Experience managing complex calendars, executive travel, and confidential information.
• Strong written and verbal communication, organizational skills, judgment, and attention to detail.
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to work independently, anticipate executive needs, and coordinate across locations/time zones.
• 5–7+ years of progressively responsible executive support, preferably for a CEO or senior executive.
• Formal minute-taking/governance experience is strongly preferred.
• Multi-location company experience preferred.

Responsibilities

• Manages the CEO’s calendar, appointments, priorities, correspondence, and meeting preparation.
• Coordinates domestic travel, accommodations, itineraries, and expense reporting.
• Prepares executive presentations, briefing materials, agendas, and correspondence.
• Coordinates communication between the CEO, Board of Directors, executive leadership team, and stakeholders.
• Tracks commitments, deadlines, decisions, and follow-up actions.
• Anticipates needs, resolves scheduling conflicts, and manages competing priorities independently.
• Coordinates or supports Board of Trustees travel, accommodations, and itineraries on occasion.
• Maintains confidential files, records, and executive office systems.
• Coordinates executive leadership meetings, retreats, and related events.
• Develops efficient processes that improve organization, communication, and executive effectiveness.
• Handles sensitive financial, legal, personnel, strategic, and acquisition information with discretion.

Skills

Calendar management

Executive travel

Communication

Organizational skills

Discretion and confidentiality

Multi-location coordination

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Job description

Spahn- is seeking an Executive Assistant to the CEO to provide high-level administrative support for a privately held building materials company. The role focuses on calendar and travel management, executive communication, and coordination across locations and time zones.

The position requires 5–7+ years of progressive executive support experience, strong governance or minute-taking preference, and advanced Microsoft Office proficiency.