Executive Admin to CEO — Calendar, Travel & Events Pro

Stark Aerospace; Columbus (MS); On-site; USD 45,000 - 65,000; Full time

Job summary

Stark Aerospace seeks an experienced Executive Assistant to support the CEO with calendar management, travel planning, and high-level communication. You will prepare materials, coordinate meetings across time zones, and ensure smooth daily operations.

Ideal candidates have 5+ years supporting C-level executives, mastery of Microsoft Office, discretion, and a proactive, professional demeanor. This on-site role offers exposure to senior stakeholders and strategic initiatives.

Qualifications

• 5+ years of experience supporting C-level executives in a fast-paced environment.
• Expert-level proficiency in Microsoft Office Suite, especially PowerPoint, Outlook, Excel, PowerPoint and Word.
• Outstanding organizational and multitasking skills with high attention to detail.
• Excellent communication skills, both written and verbal.
• Strong interpersonal skills with a professional, diplomatic demeanor.
• Proven ability to handle confidential information with discretion.
• Self-starter with a proactive and flexible approach to tasks and challenges.

Responsibilities

• Calendar Management: Maintain CEO's complex calendar across multiple time zones.
• Microsoft Office Expertise: Create, edit, and format professional presentations; advanced Word/Excel/Outlook usage.
• Meeting Coordination: Prepare agendas, materials, notes, and follow-ups.

Skills

Calendar Management

MS Office Suite

PowerPoint

Outlook

Excel

Word

Organization

Communication

Interpersonal skills

Discretion

Education

Bachelor's degree or equivalent

Tools

Emburse

Zoom

Microsoft Teams

SharePoint

Job description

Stark Aerospace seeks an experienced Executive Assistant to support the CEO with calendar management, travel planning, and high-level communication. You will prepare materials, coordinate meetings across time zones, and ensure smooth daily operations.

Ideal candidates have 5+ years supporting C-level executives, mastery of Microsoft Office, discretion, and a proactive, professional demeanor. This on-site role offers exposure to senior stakeholders and strategic initiatives.