Strategic Executive Assistant to CEO | Calendar Mastery

WHITE-SPUNNER CONSTRUCTION; Mobile (AL); On-site; USD 55,000 - 85,000; Full time

Job summary

WHITE-SPUNNER CONSTRUCTION in Mobile, AL seeks an Executive Assistant to provide high-level support to the Chairman of the Board & CEO. The role manages calendars, communications, and events, blending company and personal priorities with discretion and trust.

The ideal candidate will coordinate complex schedules, draft executive correspondence, travel plans, and collaborate with the leadership team to ensure seamless operations and confidentiality in a fast-paced environment.

Qualifications

• 5+ years experience supporting a senior executive or high-profile principal.
• Discretion and sound judgment to handle confidential information.
• Excellent written and verbal communication; ability to draft correspondence for an executive.
• Strong organizational skills; proficient with calendar, email, and MS Office.
• Flexibility to work beyond standard hours and travel to support events.
• Alignment with company core values: People First, Lead with Integrity, Action-Oriented, Never Stop Growing.

Responsibilities

• Manages a full, shifting calendar across board, leadership, clients, and family commitments.
• Tracks deadlines and commitments; follows up to ensure on-time delivery.
• Plans and attends company, board, and personal events, handling vendors and details.
• Coordinates travel, preparation, and recovery time around high-stakes commitments.
• Monitors emails and communications; drafts executive correspondence reflecting their voice.
• Maintains strict confidentiality of information encountered in the role.
• Represents the executive’s priorities to others with accuracy and tact.
• Collaborates with the broader executive support team to align company and family needs.
• Navigates diverse perspectives with tact, warmth, and neutrality.
• Judges what requires direct attention versus what can be handled independently.

Skills

Executive support

Calendar management

Discretion & confidentiality

Written communication

Verbal communication

Organizational skills

Microsoft Office

Travel coordination

Relationship management

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

WHITE-SPUNNER CONSTRUCTION in Mobile, AL seeks an Executive Assistant to provide high-level support to the Chairman of the Board & CEO. The role manages calendars, communications, and events, blending company and personal priorities with discretion and trust.

The ideal candidate will coordinate complex schedules, draft executive correspondence, travel plans, and collaborate with the leadership team to ensure seamless operations and confidentiality in a fast-paced environment.