Executive Assistant to CEO - Strategic Calendar & Projects

Wilson-McShane Corporation; BLOOMINGTON (MN); On-site; USD 85,000 - 100,000; Full time

Benefits offered by this job

Health insurance (low deductible)

Vision insurance

Dental insurance

FSA / HSA

Job summary

Wilson-McShane Corporation in Bloomington, MN seeks a full-time Executive Assistant to serve as a trusted partner to the CEO. The role provides high-level administrative, operational, and project management support while maintaining confidentiality and handling multiple priorities in a fast-paced environment.

Responsibilities include optimizing the CEO's calendar and emails, coordinating travel, preparing meetings, supporting governance activities, and managing client records.

Qualifications

• 5+ years of experience supporting senior executives, preferably a C-suite leader.
• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency with Microsoft Office Suite, Outlook, Teams, PowerPoint, and Excel.
• Experience coordinating meetings, travel, and executive communications.
• Ability to handle confidential and sensitive information with discretion.
• Exposure to governance or board support activities.
• Strong project management and follow-through skills.
• Some travel to support the CEO and/or clients is required.

Responsibilities

• Provide strategic support and optimization for the CEO's calendar, email, travel, and meetings.
• Coordinate travel arrangements, including itineraries and logistics.
• Maintain and organize documents and filing systems for accuracy and confidentiality.
• Coordinate internal and external meetings, agendas, materials, and follow-up items.
• Provide technology support for presentations and Teams meetings.
• Maintain client records and history.
• Coordinate RFPs, proposals, and presentation materials for prospective clients.
• Conduct client, industry, and market research to support business development.
• Support trustee relationships and coordination of events.
• Plan client-focused events to enhance relationships and satisfaction.
• Provide project management and administrative support for organizational initiatives.
• Maintain confidentiality in handling sensitive information and communications.

Skills

Executive support

Calendar management

Written communication

Verbal communication

Office software proficiency

Meeting & travel coordination

Confidentiality

Project management

Governance support

Travel flexibility

Tools

Microsoft Office Suite

Job description

Wilson-McShane Corporation in Bloomington, MN seeks a full-time Executive Assistant to serve as a trusted partner to the CEO. The role provides high-level administrative, operational, and project management support while maintaining confidentiality and handling multiple priorities in a fast-paced environment.

Responsibilities include optimizing the CEO's calendar and emails, coordinating travel, preparing meetings, supporting governance activities, and managing client records.