Strategic EA to CEO | Projects & Operations Lead

Wilson-Mcshane Corp.; BLOOMINGTON (MN); On-site; USD 85,000 - 100,000; Full time

Benefits offered by this job

Health benefits (low deductible)

Vision insurance

Flexible Spending Account (FSA)

401(k) & ESOP

Paid holidays and PTO

Life Insurance & AD&D

Employee Assistance Program

Job summary

Wilson-McShane Corporation, a third-party administrator for Taft-Hartley Funds, seeks an Executive Assistant to the CEO to provide high-level administrative, operational, and project management support in a fast-paced environment.

This exempt role focuses on calendar optimization, travel coordination, document management, meeting logistics, and technology support for presentations and Teams, while maintaining confidentiality and handling sensitive information with discretion.

Qualifications

• 5+ years of experience supporting senior executives, preferably a C-suite leader.
• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency with Microsoft Office Suite, Outlook, Teams, PowerPoint, and Excel.
• Experience coordinating meetings, travel, and executive communications.
• Ability to handle confidential and sensitive information with discretion.

Responsibilities

• Provide strategic support and optimization for the CEO's calendar, email, travel, and meetings.
• Coordinate travel arrangements, including itineraries, logistics, and contingency planning.
• Maintain and organize documents, records, and filing systems to ensure accuracy and confidentiality.
• Coordinate and support internal and external meetings, including scheduling, logistics, agenda preparation, materials, and follow-up.
• Provide technology support for presentations and Teams meetings, including setup and troubleshooting.
• Maintain accurate client records, contact information, and history.
• Coordinate RFPs, proposals, and presentation materials for prospective clients.
• Conduct client, industry, and market research to support business development.

Skills

Executive support

Calendar management

Microsoft Office

Communication

Discretion

Tools

Microsoft Office Suite

Outlook

PowerPoint

Excel

Teams

Job description

Wilson-McShane Corporation, a third-party administrator for Taft-Hartley Funds, seeks an Executive Assistant to the CEO to provide high-level administrative, operational, and project management support in a fast-paced environment.

This exempt role focuses on calendar optimization, travel coordination, document management, meeting logistics, and technology support for presentations and Teams, while maintaining confidentiality and handling sensitive information with discretion.