Executive Assistant to CEO | Strategic Admin & Projects

Avionté; BLOOMINGTON (MN); Hybrid; USD 75,000 - 95,000; Full time

Benefits offered by this job

401(k) plan matching

Generous PTO

Annual performance bonus

Job summary

Avionté, a rapidly growing SaaS technology firm in Bloomington, MN, seeks an Executive Assistant who is exceptionally organized to support the CEO and broader Executive Team. You will manage calendars, coordinate travel, prepare materials for meetings, and help maintain office operations while representing the brand to partners and guests.

You will directly support the CEO, align leaders across teams, and own time-sensitive special projects.

Qualifications

• Previous Executive Admin experience required, preferably supporting the CEO.
• Personable, professional and friendly demeanor – positive attitude.
• Extremely detail oriented and very organized.
• Great multi-tasking and follow-up, follow-through.
• Ability to work and thrive in a fast-paced environment.
• Strong written and verbal communication skills.

Responsibilities

• Directly support the CEO and other executives as needed.
• Proactive calendar management and prioritization with Executives.
• Own and execute deadline-driven special projects.
• Align leaders across teams via meetings and communications.
• Bring order and organization to executives' roles.
• Coordinate travel accommodations for tight schedules.
• Greet guests and act as a brand extension for Avionté.
• Assist in creating and distributing meeting materials (agendas, PowerPoint).
• Plan group meetings, offsite sessions and professional events.
• Partner with Office Manager to ensure smooth office operations.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Tools

Microsoft Office

PowerPoint

Job description

Avionté, a rapidly growing SaaS technology firm in Bloomington, MN, seeks an Executive Assistant who is exceptionally organized to support the CEO and broader Executive Team. You will manage calendars, coordinate travel, prepare materials for meetings, and help maintain office operations while representing the brand to partners and guests.

You will directly support the CEO, align leaders across teams, and own time-sensitive special projects.