Strategic Executive Assistant to CEO | Global Travel

AvantStay; Miami (FL); On-site; USD 80,000 - 110,000; Full time

Job summary

AvantStay is seeking an organized Executive Assistant to provide personalized administrative support to the CEO and Founder. You will manage scheduling, travel, and information flow while handling sensitive tasks with discretion.

The role requires 5+ years of senior-level support, a Bachelor's degree, and strong communication skills. You will coordinate internal and external meetings, take notes, and act as a trusted ambassador across the company and with external stakeholders.

Qualifications

• Bachelor’s degree required; 5+ years supporting senior or C-level executives.
• Excellent organizational skills and ability to manage multiple priorities.
• Strong written and verbal communication; drafting messages and presentations.
• Discrete handling of confidential information.
• Flexible to work outside traditional hours.

Responsibilities

• Manage day-to-day scheduling and meeting logistics for the CEO.
• Coordinate travel arrangements and itineraries domestic and international.
• Attend meetings, take notes, and share action items with stakeholders.
• Prepare documents and agendas for meetings.
• Build relationships with executives, board, investors, and partners.
• Handle personal tasks as needed.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Stakeholder management

Startup experience

Education

Bachelor’s Degree

Job description

AvantStay is seeking an organized Executive Assistant to provide personalized administrative support to the CEO and Founder. You will manage scheduling, travel, and information flow while handling sensitive tasks with discretion.

The role requires 5+ years of senior-level support, a Bachelor's degree, and strong communication skills. You will coordinate internal and external meetings, take notes, and act as a trusted ambassador across the company and with external stakeholders.