Executive Assistant to CEO

PlaneSmart! Aviation, LLC; Addison (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

PlaneSmart! Aviation, LLC is seeking an Executive Assistant to directly support the CEO. This role offers exposure across various departments including operations, accounting, and sales in a fast-paced private aviation environment.

The ideal candidate will have strong organizational skills, a Bachelor’s degree in a relevant field, and a proactive attitude. Responsibilities include scheduling, inter-departmental coordination, and facilitating effective communication. It's a fantastic opportunity for those eager to learn about business operations.

Qualifications

• A Bachelor’s degree in Business, Management or similar is required.
• Strong organizational skills and keen attention to detail.
• Professional communication style, confident and friendly.
• Ability to manage multiple priorities effectively.
• Discretion and good judgment are essential.

Responsibilities

• Manage CEO’s daily flow: calendar, scheduling, reminders, prep materials.
• Coordinate among departments to keep projects on track.
• Organize information and track action items.
• Draft executive communication and keep stakeholders aligned.
• Assist with VIP/client coordination and event support.

Skills

Organization skills

Professional communication

Tech comfortable (Microsoft Office, Adobe Acrobat Pro)

Attention to detail

Ability to juggle multiple priorities

Education

Bachelor’s degree in Business, Management, Marketing, Communications or Aviation

Tools

Microsoft Office

Adobe Acrobat Pro

Job description

PlaneSmart! Aviation is a growing private aviation company (Part 91/135 flight operations) with a fast pace, high standards, and a “figure it out and make it better” culture.

We’re hiring an Executive Assistant to work directly with our Chief Executive—someone sharp, organized, and people‑savvy who can help keep priorities moving, communication clean, and operations running smoothly.

This is a great role for a senior or recent grad who wants real business exposure across departments including operations, accounting, sales, marketing, maintenance, etc.

What you’ll do

• Own the CEO’s daily flow: calendar management, scheduling, reminders, prep materials, and follow‑ups
• Be the connector: coordinate across departments (charter sales, flight ops, maintenance, accounting, HR/recruiting, and customer experience) to keep projects on track
• Turn chaos into clarity: organize information, track action items, and make sure commitments don’t vanish into the void
• Help run effective meetings: build agendas, capture notes, assign next steps, and push updates until things are done
• Support executive communication: draft emails, coordinate internal announcements, and keep stakeholders aligned
• Hospitality & client support (when needed): assist with occasional VIP/client coordination—greeting, logistics, light event support, and making people feel taken care of
• Process improvement: identify friction points and help standardize workflows (templates, checklists, simple SOPs)

What we’re looking for

• Bachelor’s degree (4‑year) in Business, Management, Marketing, Communications, Aviation Business, or similar.
  • Aviation concentration is a plus (not required).
• Strong organization skills and attention to detail (you catch things before they become fires).
• Professional communication style—confident, friendly, and clear.
• Comfortable juggling multiple priorities and switching gears quickly.
• High discretion and good judgment.
• Tech comfortable: Microsoft Office, Adobe Acrobat Pro, Cloud Based Data Storage and Information Systems.
• Willingness to learn aviation terms, how departments interact, and how decisions get executed.

Traits that win here

• You’re proactive: you don’t wait to be told the obvious next step.
• You’re calm under pressure and don’t take urgency personally.
• You enjoy being the person who makes things work—smoothly and quietly.
• You’re curious about how a business runs (and you want real exposure, not “busywork”).

Work location

• On‑site in the Dallas–Fort Worth / Addison area (some flexibility depending on schedule and business needs).

Why this role is different

You’ll work directly with the CEO, learn how the company operates across departments, and build a foundation in real‑world business operations inside private aviation.