Executive Assistant to CEO

PlaneSmart! Aviation; Addison (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

PlaneSmart! Aviation is seeking an Executive Assistant to work directly with our Chief Executive. You’ll keep the CEO’s day organized, manage calendars, prep materials, and coordinate priorities across operations, accounting, sales, marketing, maintenance, and HR.

This role suits a senior or recent grad who wants real business exposure across departments and a fast-paced, high-standards culture. On-site in Dallas–Fort Worth/Addison area with occasional VIP support.

Qualifications

• Bachelor’s degree (4-year) in Business, Management, Marketing, Communications, Aviation Business, or similar.
• Strong organization skills and attention to detail.
• Professional communication style—confident, friendly, and clear.
• Comfortable juggling multiple priorities and switching gears quickly.
• High discretion and good judgment.
• Tech savvy with Microsoft Office, Adobe Acrobat Pro, and cloud storage.
• Willingness to learn aviation terms and interdepartmental workflows.

Responsibilities

• Own the CEO’s daily flow: calendar management, scheduling, reminders, prep materials, and follow-ups.
• Coordinate across departments to keep projects on track.
• Organize information and track action items to avoid missed commitments.
• Help run effective meetings: build agendas, capture notes, assign next steps.
• Support executive communication: draft emails and coordinate internal announcements.
• Assist with hospitality and client support as needed.
• Identify friction points and help standardize workflows with templates and SOPs.

Skills

Organization skills

Professional communication

Attention to detail

Multitasking

Discretion

Education

Bachelor’s degree (4-year) in Business/Management/Marketing/Communications/Aviation

Tools

Microsoft Office

Adobe Acrobat Pro

Cloud storage

Job description

PlaneSmart! Aviation is a growing private aviation company (Part 91/135 flight operations) with a fast pace, high standards, and a “figure it out and make it better” culture. We’re hiring an Executive Assistant to work directly with our Chief Executive—someone sharp, organized, and people-savvy who can help keep priorities moving, communication clean, and operations running smoothly.

This is a great role for a senior or recent grad who wants real business exposure across departments including operations, accounting, sales, marketing, maintenance, etc.

What you’ll do

Own the CEO’s daily flow: calendar management, scheduling, reminders, prep materials, and follow-ups

Be the connector: coordinate across departments (charter sales, flight ops, maintenance, accounting, HR/recruiting, and customer experience) to keep projects on track

Turn chaos into clarity: organize information, track action items, and make sure commitments don’t vanish into the void

Help run effective meetings: build agendas, capture notes, assign next steps, and push updates until things are done

Support executive communication: draft emails, coordinate internal announcements, and keep stakeholders aligned

Hospitality & client support (when needed): assist with occasional VIP/client coordination—greeting, logistics, light event support, and making people feel taken care of

Process improvement: identify friction points and help standardize workflows (templates, checklists, simple SOPs)

What we’re looking for

Bachelor’s degree (4-year) in Business, Management, Marketing, Communications, Aviation Business, or similar

Aviation concentration is a plus (not required)

Strong organization skills and attention to detail (you catch things before they become fires)

Professional communication style—confident, friendly, and clear

Comfortable juggling multiple priorities and switching gears quickly

High discretion and good judgment

Tech comfortable: Microsoft Office, Adobe Acrobat Pro, Cloud Based Data Storage and Information Systems

Willingness to learn aviation terms, how departments interact, and how decisions get executed

Traits that win here

You’re proactive: you don’t wait to be told the obvious next step

You’re calm under pressure and don’t take urgency personally

You enjoy being the person who makes things work—smoothly and quietly

You’re curious about how a business runs (and you want real exposure, not “busywork”)

Work location

On-site in the Dallas–Fort Worth / Addison area (some flexibility depending on schedule and business needs)

Why this role is different

You’ll work directly with the CEO, learn how the company operates across departments, and build a foundation in real-world business operations inside private aviation.