Strategic Executive Assistant to the CEO

PlaneSmart! Aviation; Addison (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

PlaneSmart! Aviation is seeking an Executive Assistant to work directly with our Chief Executive. You’ll keep the CEO’s day organized, manage calendars, prep materials, and coordinate priorities across operations, accounting, sales, marketing, maintenance, and HR.

This role suits a senior or recent grad who wants real business exposure across departments and a fast-paced, high-standards culture. On-site in Dallas–Fort Worth/Addison area with occasional VIP support.

Qualifications

• Bachelor’s degree (4-year) in Business, Management, Marketing, Communications, Aviation Business, or similar.
• Strong organization skills and attention to detail.
• Professional communication style—confident, friendly, and clear.
• Comfortable juggling multiple priorities and switching gears quickly.
• High discretion and good judgment.
• Tech savvy with Microsoft Office, Adobe Acrobat Pro, and cloud storage.
• Willingness to learn aviation terms and interdepartmental workflows.

Responsibilities

• Own the CEO’s daily flow: calendar management, scheduling, reminders, prep materials, and follow-ups.
• Coordinate across departments to keep projects on track.
• Organize information and track action items to avoid missed commitments.
• Help run effective meetings: build agendas, capture notes, assign next steps.
• Support executive communication: draft emails and coordinate internal announcements.
• Assist with hospitality and client support as needed.
• Identify friction points and help standardize workflows with templates and SOPs.

Skills

Organization skills

Professional communication

Attention to detail

Multitasking

Discretion

Education

Bachelor’s degree (4-year) in Business/Management/Marketing/Communications/Aviation

Tools

Microsoft Office

Adobe Acrobat Pro

Cloud storage

Job description

PlaneSmart! Aviation is seeking an Executive Assistant to work directly with our Chief Executive. You’ll keep the CEO’s day organized, manage calendars, prep materials, and coordinate priorities across operations, accounting, sales, marketing, maintenance, and HR.

This role suits a senior or recent grad who wants real business exposure across departments and a fast-paced, high-standards culture. On-site in Dallas–Fort Worth/Addison area with occasional VIP support.