Executive Assistant

Avionté; BLOOMINGTON (MN); Hybrid; USD 75,000 - 95,000; Full time

Benefits offered by this job

401(k) plan matching

Generous PTO

Annual performance bonus

Job summary

Avionté, a rapidly growing SaaS technology firm in Bloomington, MN, seeks an Executive Assistant who is exceptionally organized to support the CEO and broader Executive Team. You will manage calendars, coordinate travel, prepare materials for meetings, and help maintain office operations while representing the brand to partners and guests.

You will directly support the CEO, align leaders across teams, and own time-sensitive special projects.

Qualifications

• Previous Executive Admin experience required, preferably supporting the CEO.
• Personable, professional and friendly demeanor – positive attitude.
• Extremely detail oriented and very organized.
• Great multi-tasking and follow-up, follow-through.
• Ability to work and thrive in a fast-paced environment.
• Strong written and verbal communication skills.

Responsibilities

• Directly support the CEO and other executives as needed.
• Proactive calendar management and prioritization with Executives.
• Own and execute deadline-driven special projects.
• Align leaders across teams via meetings and communications.
• Bring order and organization to executives' roles.
• Coordinate travel accommodations for tight schedules.
• Greet guests and act as a brand extension for Avionté.
• Assist in creating and distributing meeting materials (agendas, PowerPoint).
• Plan group meetings, offsite sessions and professional events.
• Partner with Office Manager to ensure smooth office operations.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Tools

Microsoft Office

PowerPoint

Job description

Avionté is a rapidly growing SaaS technology firm, and is seeking a professional and extremely organized Executive Assistant. Along with direct responsibility to the CEO & broader Executive Team, this position offers a variety of tasks and roles within the organization that allow you to flex your numerous talents and your ability to multi-task and prioritize. You will be an integral team member and will be a supportive point of contact to Executives across departments giving you the opportunity to interact and develop relationships with employees and managers throughout the company.

This is what you'll do:

• Directly support the CEO and other members of the executive team as needed
• Proactive management of calendars, understanding of conflicting priorities and self-resolution, working with Executives to align on prioritization and demands
• Owning and executing on deadline driven special projects around organizational strategies
• Aligning leaders across teams through maintained and scheduled meetings and communication mechanisms
• Assist the Executive Team by bringing order, structure and organization into all aspects of their roles
• Ability to acquire and coordinate travel accommodations around tight schedules and multiple priorities
• Be a brand extension of Avionté by greeting guests of the Executive team, meeting business partners and interacting with other professional networked individuals
• Assist in the creation, formatting and distribution of agendas, PowerPoint presentations and other materials for both internal and external meetings
• Ability to coordinate and plan group meetings, offsite sessions and professional outings efficiently and with ease
• Partner with Office Manager to ensure management and smooth running of office facilities
• Assist with special tasks as needed

This is what you'll need:

• Previous Executive Admin experience required, preferably supporting the CEO
• Personable, professional and friendly manner – positive attitude
• Extremely detail oriented and very organized
• Great multi-tasking and follow-up, follow-through
• Ability to work and thrive in a fast-paced environment
• Microsoft Office experience is required and heavily relied on
• Strong communication skills, both written and verbal
• Solid problem-solving skills and ability to execute with minimal direction

Compensation & Salary Range

The good-faith salary range for this position is $75,000 – $95,000 per year. Your actual base pay will depend on your skills, qualifications, and previous executive administrative experience.

• Financial Security:401(k)retirementsavingsplanwithcompanymatchingcontributions.
• Paid Time Off:GenerousPTOpolicyandpaidcompanyholidays.
• Additional Incentives: Participation in our annual performance bonus program and more.