Executive Assistant to CEO — Scheduling, Travel & Ops

Waabi; San Francisco (CA); On-site; USD 120,000 - 170,000; Full time

Benefits offered by this job

Equity awards

Health benefits

PTO

401(k)

Parental leave

Daily meals

Team events

Job summary

Waabi seeks an experienced Executive Assistant to join the Office of the CEO. You will manage the CEO's calendar, travel, and meeting preparation, balancing high-volume workload with attention to detail and discretion.

You will identify calendar inefficiencies, track commitments, and collaborate with other EAs as the Office of the CEO structure evolves, ensuring smooth day-to-day operations and strategic impact.

Qualifications

• 5+ years of experience supporting C-suite executives in an Office-of-CEO context.
• Excellent organizational and communication skills.
• Bachelor's degree or equivalent professional experience.

Responsibilities

• Own the operational execution layer of calendar, travel, and logistics for the CEO at high complexity and pace.
• Identify patterns and inefficiencies in calendar structure and meeting follow-through, and propose improvements.
• Anticipate needs and proactively resolve issues before they arise.
• Track action items, deadlines, and commitments to ensure follow-through.
• Grow into ownership track over time and help build systems for the executive team.

Skills

Executive support

Calendar management

Travel logistics

Discretion

Communication

Problem solving

Education

Bachelor's degree or equivalent

Job description

Waabi seeks an experienced Executive Assistant to join the Office of the CEO. You will manage the CEO's calendar, travel, and meeting preparation, balancing high-volume workload with attention to detail and discretion.

You will identify calendar inefficiencies, track commitments, and collaborate with other EAs as the Office of the CEO structure evolves, ensuring smooth day-to-day operations and strategic impact.