Senior Executive Assistant to the CEO

ProducePay; United States; On-site; USD 120,000 - 170,000; Full time

Benefits offered by this job

Competitive compensation and equity

Health, Dental, Vision coverage

Paid parental and family leave

Generous PTO

401(k) retirement plans

Job summary

Waabi is seeking an experienced Executive Assistant to join the Office of the CEO. You will build infrastructure for the Office of the CEO and provide executive support, managing schedules, travel, and meeting prep in a fast-paced environment.

The role requires meticulous attention to detail, strong judgment, and the ability to adapt to change. You will partner with other EAs and help shape the office's structure as it evolves.

Qualifications

• 5+ years of experience supporting C-suite executives in an Office-of-CEO structure.
• Excellent organizational and communication skills.
• Bachelor's degree or equivalent professional experience.
• Solid understanding of complex, high-volume calendar and travel logistics management.
• Ability to rapidly context-switch and reprioritize in a fast-moving environment with mature judgment.

Responsibilities

• Own the operational execution layer of calendar, travel, and logistics support for the CEO at very high complexity and pace.
• Identify patterns and inefficiencies in calendar structure, pre-read completeness, and meeting-acceptance follow‑through, and propose improvements.
• Anticipate needs and proactively resolve issues before they arise.
• Track action items, deadlines, and commitments to ensure follow-through.
• Flex into coverage during time-zone shifts or travel, including stepping into point-person duties temporarily when needed.
• Partner closely with the other executive assistants supporting the CEO as the Office of the CEO structure develops.
• Contribute to shaping the Office of the CEO's structure and operating practices as they take shape.
• Communicate clearly and confidently in ambiguous situations, articulating rationale for decisions to the Senior EA or directly to the CEO as needed.
• Assist with special projects and cross-functional initiatives.
• Handle highly sensitive and confidential information with professionalism and discretion.
• Grow into a dedicated ownership track over time based on strengths, such as end-to-end travel strategy or calendar and operations quality and workflow design, and build systems that help the executive team work smarter.

Education

Bachelor's degree or equivalent

Job description

Waabi is seeking an experienced Executive Assistant to join the Office of the CEO. You will build infrastructure for the Office of the CEO and provide executive support, managing schedules, travel, and meeting prep in a fast-paced environment.

The role requires meticulous attention to detail, strong judgment, and the ability to adapt to change. You will partner with other EAs and help shape the office's structure as it evolves.