Executive Assistant to CEO: Calendar & Travel Pro

Midwest Startups; Lehi (UT); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Healthcare plans

Dental & Vision insurance

401(k) match

HSA

Parental Leave

Unlimited PTO

Wellness Reimbursement

Job summary

Opiniion in Lehi, UT is seeking an Executive Assistant to support the CEO. You will manage calendars, triage emails, draft correspondence, and prepare briefings for meetings.

This is a hands-on role requiring proactive organization and discretion, with travel planning and day-to-day logistics as core duties. The ideal candidate will be highly organized, detail-oriented, and capable of independent work in a fast-growing startup environment.

Qualifications

• Experience supporting an executive or similar role.
• Exceptional organizational skills and attention to detail.
• Strong time management and ability to prioritize effectively.
• Clear, professional written communication.
• Professional, proactive, and trustworthy — comfortable handling confidential information with discretion.
• Tech-savvy and comfortable with calendar and productivity tools (Google Workspace, ClickUp or similar); interest in using AI tools to work efficiently is a plus.
• A reliable self-starter who can work independently and manage responsibilities with minimal supervision.
• Full-time availability, in-office in Lehi, UT; valid driver’s license.

Responsibilities

• Manage and maintain the CEO’s calendar: schedule meetings with context, resolve conflicts proactively, and coordinate with internal and external contacts
• Support inbox management: help triage email, draft correspondence, and flag items that need the CEO’s attention
• Prepare a short daily brief covering the day’s schedule, priorities, and outstanding items
• Capture action items from meetings and keep tasks and commitments on track in our project management tools
• Prepare materials and context ahead of meetings, including recurring leadership meetings and interviews
• Welcome office visitors and help with meeting and event logistics
• Book and manage travel, including itineraries and schedule changes
• Provide day-to-day personal support and handle errands as needed
• Serve as a reliable point of contact for quick problem-solving and support

Skills

Executive support

Calendar management

Communication

Discretion

Tech-savvy

Self-starter

In-office

Tools

Google Workspace

ClickUp

Job description

Opiniion in Lehi, UT is seeking an Executive Assistant to support the CEO. You will manage calendars, triage emails, draft correspondence, and prepare briefings for meetings.

This is a hands-on role requiring proactive organization and discretion, with travel planning and day-to-day logistics as core duties. The ideal candidate will be highly organized, detail-oriented, and capable of independent work in a fast-growing startup environment.