Executive Assistant to CEO & Sales – On-Site

NexGen Technologies, LLC; Boynton Beach (FL); On-site; USD 60,000 - 70,000; Full time

Job summary

NexGen Technologies seeks a highly organized Executive Assistant to support our CEO and Sales Department in a fast-paced environment. You will manage schedules, travel, correspondence, and meeting logistics with a focus on confidentiality and proactive project coordination.

Proficiency in Zoho and Microsoft Office (Excel, PowerPoint) is essential for success in this role. The position is onsite at our Boynton Beach location, with emphasis on professionalism and discretion.

Qualifications

• 3+ years of experience as an Executive Assistant or similar role.
• Experience in a Sales environment is preferred.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Act as primary liaison between the CEO and internal/external clients.
• Manage the CEO’s schedule, travel arrangements, and meetings.
• Prepare and edit documents, presentations, and communications.
• File, retrieve, and organize reference materials.
• Conduct research and assemble data for reports.
• Coordinate meetings, events, and conference logistics.
• Record and distribute meeting minutes.
• Monitor and respond to correspondence with a proactive stance.
• Support budgeting and expense reporting for the executive office.

Skills

Executive support

Communication

Organizational skills

Confidentiality

Multi-tasking

Education

Bachelor’s degree in business administration or related field

Tools

Zoho

Excel

PowerPoint

Job description

NexGen Technologies seeks a highly organized Executive Assistant to support our CEO and Sales Department in a fast-paced environment. You will manage schedules, travel, correspondence, and meeting logistics with a focus on confidentiality and proactive project coordination.

Proficiency in Zoho and Microsoft Office (Excel, PowerPoint) is essential for success in this role. The position is onsite at our Boynton Beach location, with emphasis on professionalism and discretion.