Executive/Personal Assistant

NexGen Technologies, LLC; Boynton Beach (FL); On-site; USD 60,000 - 70,000; Full time

Job summary

NexGen Technologies seeks a highly organized Executive Assistant to support our CEO and Sales Department in a fast-paced environment. You will manage schedules, travel, correspondence, and meeting logistics with a focus on confidentiality and proactive project coordination.

Proficiency in Zoho and Microsoft Office (Excel, PowerPoint) is essential for success in this role. The position is onsite at our Boynton Beach location, with emphasis on professionalism and discretion.

Qualifications

• 3+ years of experience as an Executive Assistant or similar role.
• Experience in a Sales environment is preferred.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Act as primary liaison between the CEO and internal/external clients.
• Manage the CEO’s schedule, travel arrangements, and meetings.
• Prepare and edit documents, presentations, and communications.
• File, retrieve, and organize reference materials.
• Conduct research and assemble data for reports.
• Coordinate meetings, events, and conference logistics.
• Record and distribute meeting minutes.
• Monitor and respond to correspondence with a proactive stance.
• Support budgeting and expense reporting for the executive office.

Skills

Executive support

Communication

Organizational skills

Confidentiality

Multi-tasking

Education

Bachelor’s degree in business administration or related field

Tools

Zoho

Excel

PowerPoint

Job description

Location: On-Site

Salary Range: $60,000 - $70,000 per year

About NexGen Technologies

NexGen Technologies is parent company with two separate LLCs: NexGen Virtual Office, LLC (www.nexgenvirtualoffice.com). The parent company employs an executive team that is utilized to facilitate finance, marketing, sales, human resources, and information technology.

NexGen Technologies (NGT) has launched a new generation of customer contact management solutions, services, and technologies. NGT provides a new level of customer-centric services/technologies across all interactions in existing and emerging markets, specifically targeting the rapidly growing digital real estate market. By integrating state of the art technology NexGen Virtual is transforming into a secure virtual business management platform, giving management the tools needed to monitor and manage a hybrid environment.

Position Overview

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our CEO and Sales Department. This role is pivotal in facilitating the smooth operation of our executive office and requires a candidate who is adept at managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Act as the primary point of contact between the CEO and internal/external clients.
• Manage and maintain the CEO’s schedule, appointments, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• File and retrieve documents and reference materials.
• Conduct research, assemble and analyze data to prepare reports and documents.
• Manage and maintain executive office operations, including budgeting and expense reporting.
• Arrange and coordinate meetings, events, and conferences.
• Record, transcribe, and distribute minutes of meetings.
• Monitor, screen, respond to, and distribute incoming communications.
• Interact with internal staff at all levels.
• Coordinate project-based work as required.

Qualifications

• Minimum of 3 years of experience as an Executive Assistant, preferably in a similar industry.
• Bachelor’s degree in business administration or related field (preferred).
• Experience with Zoho required.
• Proficient in Microsoft Office Suite, with an emphasis on Excel and PowerPoint.
• Exceptional written and verbal communication skills.
• Strong organizational and planning skills within a Sales environment
• Ability to maintain a high level of confidentiality and discretion.
• Proven ability to handle multiple tasks with minimal supervision.
• Experience in handling a wide range of administrative and executive support-related tasks.
• Ability to work independently on projects, from conception to completion.

NexGen Technologies is an Equal Opportunity Employer and welcomes applications from all sections of the community.