Executive Office & Operations Partner

Nex (Playground); San Jose (CA); On-site; USD 110,000 - 145,000; Full time

Job summary

Nex Playground is seeking an experienced Executive Assistant to join the CEO Office in San Jose. You will partner with the CEO and Chief of Staff to manage calendars, travel, and cross-functional logistics while owning day-to-day office operations.

The role requires discretion, exceptional organization, and the ability to handle confidential information in a fast-paced environment. On-site presence is essential for coordination with WeWork and facilities teams.

Qualifications

• 5+ years experience as an Executive Assistant or similar role.
• Experience supporting C-level executives in a fast-paced environment.
• Proven ability to manage confidential information with discretion.
• Strong organizational skills and attention to detail.
• Experience overseeing workplace operations, vendors, events, and administrative processes.
• Proven ability to manage multiple priorities across workstreams.

Responsibilities

• Manage complex scheduling for the CEO Office across time zones.
• Coordinate travel arrangements and executive logistics.
• Support product review logistics and coordination with cross-functional teams.
• Prepare materials for CEO meetings and vendor/demos.
• Maintain tracking systems for requests, actions and decisions.

Skills

Executive Assistant

Executive support

C-level support

Organization

Discretion

Office operations

Project coordination

Vendor & budgets

Tools

Google Workspace

Slack

Notion

Presentation tools

Job description

Nex Playground is seeking an experienced Executive Assistant to join the CEO Office in San Jose. You will partner with the CEO and Chief of Staff to manage calendars, travel, and cross-functional logistics while owning day-to-day office operations.

The role requires discretion, exceptional organization, and the ability to handle confidential information in a fast-paced environment. On-site presence is essential for coordination with WeWork and facilities teams.