Senior Executive Office & Workplace Operations Partner

Nex; San Jose (CA); On-site; USD 110,000 - 145,000; Full time

Benefits offered by this job

Competitive pay

Flexible hours

Growth culture

Hands-on tech

Job summary

Nex, based in San Jose, California, seeks an experienced Executive Assistant to join the CEO Office. You will partner with the CEO and Chief of Staff, manage day-to-day workplace operations, and coordinate global calendars, travel, and vendor interactions from the San Jose HQ.

The role blends executive support with workplace operations, requiring discretion, strategic thinking, and hands-on execution in a fast-paced startup environment.

Qualifications

• 5+ years of experience in executive support roles.
• Proven experience supporting C-level executives in fast-paced environments.
• Discretion and professionalism with confidential information.
• Strong organizational and process-building abilities.
• Excellent written and verbal communication; team coordination across time zones.

Responsibilities

• Manage complex executive calendars across global time zones.
• Coordinate domestic and international travel and logistics for the CEO Office.
• Support product review logistics and cross-functional coordination.
• Maintain robust tracking systems for requests and action items.
• Provide flexible, responsive support in a fast-paced environment.

Skills

Executive support

C-level support

Discretion

Organizational skills

Communication

Google Workspace

Slack

Notion

Tools

WeWork

Job description

Nex, based in San Jose, California, seeks an experienced Executive Assistant to join the CEO Office. You will partner with the CEO and Chief of Staff, manage day-to-day workplace operations, and coordinate global calendars, travel, and vendor interactions from the San Jose HQ.

The role blends executive support with workplace operations, requiring discretion, strategic thinking, and hands-on execution in a fast-paced startup environment.