Executive Assistant to CEO — Remote, Global Coordination

VPA London; Boston (MA); On-site; USD 108,000 - 180,000; Full time

Job summary

Our client in the software development industry seeks an experienced Executive Assistant to support the CEO based in Boston, USA. You will manage calendars, coordinate travel across time zones, and triage a busy inbox with discretion and judgment.

You will work closely with senior stakeholders, prepare board materials, and help drive efficiency across the organisation. This role is fully remote with occasional in-person meetings in Boston as needed.

Qualifications

• Experience supporting a CEO or other C-suite executives.
• Strong experience managing complex diaries and executive inboxes.
• Exceptional organisational skills and meticulous attention to detail.
• Ability to quickly understand business priorities and adapt to changing demands.
• Excellent written and verbal communication skills.
• Strong judgement, initiative and the confidence to work independently.
• Experience building relationships with senior stakeholders both internally and externally.
• A calm, proactive and solutions-focused approach.
• Strong IT skills with Microsoft Office and/or Google Workspace; Slack.

Responsibilities

• Providing first-class Executive Assistant support to the CEO.
• Managing and prioritising a busy executive inbox, identifying actions and ensuring timely follow-up.
• Coordinating complex diaries, meetings, travel arrangements and executive commitments across multiple time zones.
• Tracking actions and ensuring key priorities are progressed across the organisation.
• Drafting, reviewing and managing executive communications.
• Supporting Board and Senior Leadership Team meetings, including preparing agendas, coordinating papers and following up on actions.
• Liaising with senior stakeholders and Executive Assistants across partner organisations.
• Supporting business projects, initiatives and company events as required.
• Managing expenses and administrative processes.
• Handling highly confidential information with professionalism, discretion and integrity.

Skills

Executive support

Diary management

Communication

Attention to detail

Independent work

Stakeholder management

IT proficiency

Tools

Microsoft Office

Google Workspace

Slack

Job description

Our client in the software development industry seeks an experienced Executive Assistant to support the CEO based in Boston, USA. You will manage calendars, coordinate travel across time zones, and triage a busy inbox with discretion and judgment.

You will work closely with senior stakeholders, prepare board materials, and help drive efficiency across the organisation. This role is fully remote with occasional in-person meetings in Boston as needed.