Executive Assistant to CEO — Global, SF-Based (Hybrid)

Instabase; San Francisco (CA); On-site; USD 120,000 - 145,000; Full time

Benefits offered by this job

Flexible PTO

Medical, dental, vision insurance

401(k) with matching

Parental leave

Therapy sessions

Wellness stipend

Lunch in office

Job summary

SuperApp is seeking an exceptional Executive Assistant to the CEO to help our CEO and leadership team operate with focus, speed, and precision. You will own the CEO’s calendar, coordinate meetings across stakeholders, and manage travel and expenses with discretion.

The role requires proactive collaboration, high emotional intelligence, and the ability to handle confidential information. In-person work in San Francisco is expected, with occasional travel.

Qualifications

• 5+ years supporting a CEO, founder, or senior leader in a fast-moving org.
• Experience in a technology company, high-growth startup, or venture-backed business.
• Excellent calendar management, prioritization, organization, and coordination skills.
• Exceptional written and verbal communication with meticulous attention to detail.
• Strong judgment with the ability to make decisions with incomplete information.
• Proactive, anticipates needs, and handles multiple priorities calmly.
• High emotional intelligence and ability to work with stakeholders at all levels.
• Integrity and discretion when handling confidential matters.
• Willingness to work in person in San Francisco, CA, with flexibility after hours.
• Occasional travel as needed.

Responsibilities

• Own and manage the CEO’s calendar, protecting time for priority work.
• Coordinate internal and external meetings with diverse stakeholders.
• Anticipate conflicts, resolve proactively, and prepare for engagements.
• Manage domestic and international travel with detailed itineraries.
• Prepare expenses, invoices, and related admin work accurately.
• Draft and edit correspondence, agendas, and briefing materials.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

AI tools familiarity

Tools

Office suites

Slack

CRM/Board portals

Job description

SuperApp is seeking an exceptional Executive Assistant to the CEO to help our CEO and leadership team operate with focus, speed, and precision. You will own the CEO’s calendar, coordinate meetings across stakeholders, and manage travel and expenses with discretion.

The role requires proactive collaboration, high emotional intelligence, and the ability to handle confidential information. In-person work in San Francisco is expected, with occasional travel.