Executive Assistant

VPA London; Boston (MA); On-site; USD 108,000 - 180,000; Full time

Job summary

Our client in the software development industry seeks an experienced Executive Assistant to support the CEO based in Boston, USA. You will manage calendars, coordinate travel across time zones, and triage a busy inbox with discretion and judgment.

You will work closely with senior stakeholders, prepare board materials, and help drive efficiency across the organisation. This role is fully remote with occasional in-person meetings in Boston as needed.

Qualifications

• Experience supporting a CEO or other C-suite executives.
• Strong experience managing complex diaries and executive inboxes.
• Exceptional organisational skills and meticulous attention to detail.
• Ability to quickly understand business priorities and adapt to changing demands.
• Excellent written and verbal communication skills.
• Strong judgement, initiative and the confidence to work independently.
• Experience building relationships with senior stakeholders both internally and externally.
• A calm, proactive and solutions-focused approach.
• Strong IT skills with Microsoft Office and/or Google Workspace; Slack.

Responsibilities

• Providing first-class Executive Assistant support to the CEO.
• Managing and prioritising a busy executive inbox, identifying actions and ensuring timely follow-up.
• Coordinating complex diaries, meetings, travel arrangements and executive commitments across multiple time zones.
• Tracking actions and ensuring key priorities are progressed across the organisation.
• Drafting, reviewing and managing executive communications.
• Supporting Board and Senior Leadership Team meetings, including preparing agendas, coordinating papers and following up on actions.
• Liaising with senior stakeholders and Executive Assistants across partner organisations.
• Supporting business projects, initiatives and company events as required.
• Managing expenses and administrative processes.
• Handling highly confidential information with professionalism, discretion and integrity.

Skills

Executive support

Diary management

Communication

Attention to detail

Independent work

Stakeholder management

IT proficiency

Tools

Microsoft Office

Google Workspace

Slack

Job description

Our client within the software development industry is looking for an experienced Executive Assistant to support their CEO, who is based in Boston, USA.

This is an exciting opportunity for a highly organised, proactive EA who thrives in a fast-paced environment, enjoys working at executive level and is confident managing multiple priorities with professionalism and discretion.

The Opportunity

Reporting directly to the CEO, you'll become a trusted partner responsible for ensuring priorities are managed effectively, communications flow seamlessly, and executive time is focused on the highest-value activities.

Working closely with the CEO on a daily basis, you will play a key role in helping drive efficiency across the business, managing competing priorities and acting as a central point of coordination for senior stakeholders.

A key aspect of this position is managing and triaging a busy executive inbox, requiring excellent judgement, outstanding written communication skills and the confidence to make informed decisions on priorities.

Key Responsibilities

• Providing first-class Executive Assistant support to the CEO.
• Managing and prioritising a busy executive inbox, identifying actions and ensuring timely follow-up.
• Coordinating complex diaries, meetings, travel arrangements and executive commitments across multiple time zones.
• Tracking actions and ensuring key priorities are progressed across the organisation.
• Drafting, reviewing and managing executive communications.
• Supporting Board and Senior Leadership Team meetings, including preparing agendas, coordinating papers and following up on actions.
• Liaising with senior stakeholders and Executive Assistants across partner organisations.
• Supporting business projects, initiatives and company events as required.
• Managing expenses and administrative processes.
• Handling highly confidential information with professionalism, discretion and integrity.

About You

We're looking for someone who can confidently operate at C-suite level and enjoys bringing structure, organisation and efficiency to a busy executive environment.

You'll have:

• Previous experience supporting a CEO or other C-suite executives as an Executive Assistant.
• Strong experience managing complex diaries and executive inboxes.
• Exceptional organisational skills and meticulous attention to detail.
• The ability to quickly understand business priorities and adapt to changing demands.
• Excellent written and verbal communication skills.
• Strong judgement, initiative and the confidence to work independently.
• Experience building relationships with senior stakeholders both internally and externally.
• A calm, proactive and solutions-focused approach.
• Strong IT skills, including Microsoft Office and/or Google Workspace, with experience using modern collaboration tools such as Slack.

What's on Offer

• Fully remote working.
• The opportunity to work closely with a dynamic CEO and senior leadership team.
• A varied and fast-paced role with real impact across the organisation.
• Exposure to an international business environment.

Salary:

Up to $180,000 DOE.

Boston-based candidates only.

Although this role is fully remote, the CEO is based in Boston and there may be occasional requirements for in-person meetings. Applicants should therefore be located within a reasonable commuting distance of Boston.