Remote Executive Assistant to CEO | AI-Savvy Ops Pro

FreedUp; United States; Remote; USD 15,000 - 19,000; Full time

Benefits offered by this job

International experience

Remote work

Team environment

Learning opportunities

Performance bonuses

PTO

Job summary

FreedUp seeks a proactive Executive Assistant to support a Founder/CEO in a regulated financial services environment. The role emphasizes operational discipline, AI-assisted workflows, and compliant client communications. You will partner with an AI assistant to automate tasks and maintain high-quality standards.

The position is full-time and remote, requiring independence and strong prioritization in a fast-paced, accountable setting. Experience with CRM and marketing tools is highly valued.

Qualifications

• 3+ years of EA/Operations support experience with senior leadership.

Responsibilities

• Handle Email & Client Communications with impeccable tone and regulatory awareness.
• Marketing & CRM Management: Manage distributions with Mailchimp/HubSpot and validate data before distribution.
• Calendar Management: Organize multiple calendars and Schedule meetings.
• Operational Tasks: Manage routine processes and SOP execution.
• AI & Automation: comfort with AI tools and validate outputs.

Skills

Executive support

Time management

Communication skills

Discretion & compliance

Self-motivation

Problem solving

Tools

HubSpot

Mailchimp

ClickUp

Jira

Trello

Job description

FreedUp seeks a proactive Executive Assistant to support a Founder/CEO in a regulated financial services environment. The role emphasizes operational discipline, AI-assisted workflows, and compliant client communications. You will partner with an AI assistant to automate tasks and maintain high-quality standards.

The position is full-time and remote, requiring independence and strong prioritization in a fast-paced, accountable setting. Experience with CRM and marketing tools is highly valued.