Executive Assistant

Frontline Wildfire Defense; United States; Remote; USD 125,000 - 150,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

401(k) retirement plan

Flexible time off

Paid holidays

Work-from-home stipend

Remote-first

Onsite occasional in Jackson WY

Company-provided equipment

Job summary

Frontline Wildfire Defense is seeking an Executive Assistant to support the CEO in a remote, time-zone constrained role. Approximately 75% of duties will involve corporate tasks and 25% personal or other business functions, requiring high discretion and efficiency.

Responsibilities include managing complex calendars across time zones, preparing materials, coordinating travel, and driving projects end-to-end with AI-assisted tools while preserving the CEO’s voice and priorities.

Qualifications

• Minimum 5 years of experience assisting C-level and senior executives.
• Bachelor’s degree required; MBA or Master’s is a plus.
• Excellent organizational, time-management, and multitasking skills.

Responsibilities

• Support the CEO with executive and administrative functions.
• Act as right-hand to the CEO, aligning with goals and priorities.
• Maintain real-time awareness of priorities, schedule, relationships, and values.
• Create and manage executive dashboards, presentations, and case studies.

Skills

Executive support

Communication

Time management

Discretion

Ambiguity handling

AI tools usage

Calendar management

Education

Bachelor’s degree

MBA or Master’s degree

Tools

Google Workspace

Slack

Microsoft Office Suite

Power BI

Outlook

Job description

Please note that we do not accept unsolicited candidate introductions, referrals, or resumes from external recruiters or staffing agencies.

Location: Remote (must be located in PST or MST time zone)

Background Check Requirement

As part of our hiring process, Frontline Wildfire Defense conducts comprehensive background checks for all new hires. These checks typically cover the past 7–10 years and may include employment and education verification. For roles that require work in the field, driving record verification is also required. Employment offers are contingent upon the successful completion of these background checks.

About Frontline Wildfire Defense

Founded in 2017 by landscape ecologist and fire mitigation expert Harry Statter, Frontline developed the first fully integrated wildfire defense system to stop the leading cause of home loss in wildfires: ember-driven ignition. The system combines exterior sprinklers, full-coverage design, and connected software for remote monitoring and response, allowing homes to protect themselves long after families evacuate or infrastructure fails.

Proven effective during the 2025 Los Angeles wildfires, 96% of homes with Frontline systems survived. That success has earned top industry recognition, including Frontline being recognized as one of TIME’s Best Inventions 2025 in the Green Tech category and receiving the PCBC Gold Nugget Award for “Most Innovative Housing Concept” and the Best of IBS Award for “Best Home Technology.”

As wildfires grow hotter and more frequent, our vision is to give people the tools and strategies to live safely with fire. We’re building a mission-driven team creating real-world solutions in wildfire safety and climate tech.

About This Opportunity

As an Executive Assistant, you will provide comprehensive support to the CEO. Approximately 75% of your time will focus on corporate functions associated with Frontline Wildfire Defense, and 25% on personal or other business functions. You will play a critical role in managing the CEO’s professional and personal priorities, ensuring seamless operations and maximizing efficiency. This is an exciting opportunity to work closely with leadership in a dynamic, mission-driven environment.

Key Responsibilities

Executive Support & Administration

• Support the CEO by handling both executive and administrative functions.
• Act as a true right-hand to the CEO by understanding their goals, rhythms, voice, and priorities.
• Maintain a real-time awareness of the CEO's priorities, schedule, relationships, and personal values.
• Create and manage executive dashboards, presentations, and case study analysis.
• Own and run special projects end-to-end on behalf of the CEO - scoping the work, driving it to completion, and reporting back on outcomes without needing day-to-day direction
• Secure and maintain corporate administrative credentials for the CEO.
• Track and submit professional expense reports in a timely and accurate manner.

Strategic Support & Anticipation

• Contribute to specialized projects that are designed to enhance and support the strategic initiatives of the CEO.
• Assist in strategic planning by participating in leadership meetings, providing insights, and helping to prepare business plans and presentations that align with organizational goals.
• Convert voice notes, brainstorming sessions, and raw ideas into polished emails, documents, and communications.
• Use AI tools to accelerate the CEO's output - drafting, summarizing, researching, and synthesizing information at speed while maintaining the CEO's voice and judgment.
• Build and refine AI-assisted workflows, prompts, and automations that reduce manual work across the CEO's recurring responsibilities.
• Conduct Research: gather and summarize data on market trends, competitor actions, and performance to help inform executive decisions.
• Enhance Workflows: research new tools and methods to assist the executive and the team in working more effectively.

Calendar & Communication Management

• Proactively manage a complex professional calendar across multiple time zones, anticipating scheduling conflicts, and prioritizing appointments based on strategic objectives.
• Schedule and facilitate meetings: prepare agendas, presentations and other meeting materials. Record minutes when required, and monitor action items to guarantee that meetings yield outcomes.
• Prioritize and organize daily activities to maximize executive productivity.
• Act as the primary point of contact; manage and triage all CEO inboxes, managing correspondence, screening phone calls, and drafting documents with professionalism and alignment.

Travel Coordination

• Arrange and manage all aspects of professional and personal travel, including flights, accommodations, ground transportation and detailed itineraries.

Personal Support

• Maintain the executive’s personal calendar, including reservations, appointments, and social engagements.
• Handle sensitive personal information with the utmost confidentiality and discretion.

Qualifications

• Minimum of 5 years of experience assisting C-level and senior executives in a dynamic and fast-paced setting.
• Previous experience in fast-growing or mission-driven organizations is a plus!
• Bachelor's degree required; graduate degree (MBA or Master's) a plus
• Exceptional organizational, time-management, and multitasking skills.
• Stay calm under pressure, be resourceful in ambiguous situations, and always think several steps ahead.
• Exceptional written and verbal communication skills that are clear, polished, and thoughtful.
• Demonstrated hands-on proficiency with AI tools (ChatGPT, Claude, or similar) - you actively use them in your daily work and can show how they have made you meaningfully faster or better.
• Tech-savvy and quick to adopt new tools, especially Google Workspace, Slack, and calendar management platforms. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Power BI).
• High level of integrity, professionalism, and discretion.
• Ability to adapt to changing priorities and manage a dynamic workload.
• Familiarity with travel booking platforms and expense management systems.

Compensation & Benefits

• Competitive salary: $125,000 - $150,000 DOE
• Company-provided cell phone and laptop
• Medical, Dental, and Vision Insurance
• 401(k) retirement plan
• Flexible time off + 14 paid holidays (yes, your birthday is one of them!)
• Work-from-home stipend to support your remote setup
• Remote-first work environment, with occasional onsite presence in Jackson, WY
• Company-provided equipment
• Join a high-performing, mission-driven team doing work that truly matters
• And much more!

Diversity and inclusion are essential values at Frontline. We know we'll do our best and most impactful work when we feel represented, and we belong. We encourage talented people from a wide variety of backgrounds and experiences to apply. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.