Executive Assistant to CEO — Proactive & Organized

Boys-&-Girls-Clubs-of-South-Central-Kansas-; Wichita (KS); On-site; USD 50,000 - 75,000; Full time

Job summary

Boys & Girls Clubs of South-Central Kansas is seeking an Executive Assistant to support the CEO, ensuring day-to-day operations run smoothly. The role focuses on calendar management, meeting preparation, travel planning, and professional communication with staff, board members, community partners, and other stakeholders.

The ideal candidate is proactive, organized, discreet, and comfortable working with senior leaders.

Qualifications

• Previous experience in executive support, administrative support, office management, or a similar role.
• Experience supporting senior leadership or working with a board of directors is a plus.
• Bachelor’s degree preferred, or equivalent relevant professional experience.

Responsibilities

• Manage the CEO’s calendar, scheduling, and meeting coordination.
• Help organize and prioritize meeting requests, appointments, and commitments.
• Prepare the CEO for meetings by gathering materials, agendas, and other relevant information.
• Coordinate travel arrangements, itineraries, and event logistics.
• Assist with emails, correspondence, phone calls, and other communications.
• Track follow-ups, reminders, deadlines, and commitments for the CEO.
• Support board meetings, including scheduling, materials, communication, and meeting logistics.
• Organize documents, files, meeting materials, and other executive resources.
• Coordinate with staff and external partners on behalf of the CEO.
• Handle confidential and sensitive information with discretion.
• Assist with special events, projects, and other administrative needs.
• Anticipate needs and help solve day-to-day issues before they become distractions.

Skills

Calendar management

Communication

Travel coordination

Office software

Education

Bachelor's degree or equivalent

Tools

Microsoft Outlook

Teams

Word

Excel

PowerPoint

Job description

Boys & Girls Clubs of South-Central Kansas is seeking an Executive Assistant to support the CEO, ensuring day-to-day operations run smoothly. The role focuses on calendar management, meeting preparation, travel planning, and professional communication with staff, board members, community partners, and other stakeholders.

The ideal candidate is proactive, organized, discreet, and comfortable working with senior leaders.